We are seeking an experienced and highly organized Executive Administrator to join our growing company. This role will be responsible for managing the day-to-day activities of the CEO, providing high-level administrative support, and ensuring smooth and efficient office operations. The position will also include exposure to light Investor Relations and transaction coordination activities.
The ideal candidate is a proactive self-starter with a strong work ethic, exceptional organizational skills, and the ability to operate in a fast-paced, high-accountability environment. This individual must be detail-oriented, resourceful, and capable of managing multiple priorities with discretion and professionalism—while leveraging modern tools, including AI, to drive efficiency.
Key Responsibilities
Provide high-level administrative support to the CEO and leadership team
Manage complex calendars, scheduling, and meeting coordination
Prepare presentations, reports, and executive communications
Maintain expense reports and assist with general accounting coordination
Process vendor invoices and support payment tracking
Perform data entry and maintain accurate internal records and systems
Utilize AI tools and automation platforms to improve workflows, document creation, and operational efficiency
Assist in building, implementing, and managing AI agents and automated workflows to support business operations, communications, and reporting
Identify opportunities to streamline repetitive tasks through automation and process improvement
Provide basic technical support and troubleshooting as needed
Perform bank reconciliations and assist with financial documentation
Coordinate meetings with third-party consultants (engineers, architects, vendors, etc.)
Handle document notarization, mailing, and courier coordination
Assist with marketing materials including brochures, presentations, and social media content
Support HR-related administrative initiatives and internal processes
Assist leadership with special projects and ad hoc requests
Light Investor Relations & Coordination
Assist in maintaining communication between investors and the corporate team
Assist in responding to investor inquiries in a professional and timely manner
Coordinate with CPA on preparation and distribution of tax documents (K-1s, W-2s)
Assist in updating internal portfolio reports on a periodic basis
Create and/or update presentations and materials as needed
Support entity formations, documentation, and organizational tracking
Preferred (Not Required):
Compensation & Benefits
Benefits:
Schedule