A company that owns multiple high-end restaurants, including a Michelin-starred location, is looking for an Executive Assistant to the CEO. The office is in the Flatiron District and the role is 5 days in office. The dress code is casual-jeans OK. The culture at the company is relaxed and collaborative.
About the job:
- Perform administrative tasks and manage CEO's correspondence, including emails, letters, thank you notes, talking points, bios, and calls, ensuring timely responses and prioritization.
- Draft and edit documents, presentations, and reports for the CEO, maintaining high standards of accuracy and professionalism.
- Prepare daily agendaof all meetings, tasks, appointments, and professional gatherings
- Collaborate with PA to prepare socialgatherings, philanthropic events,and family appointments
- Manage the restaurant’s reservation requests from VIP clients.
- Prepare a daily report of VIP reservations.
- Draft and edit correspondence on behalf of the CEO, including inbox management.
- Oversee and coordinate special projects and initiatives on behalf of the CEO, ensuring deadlines are met and goals are achieved.
- Track project progress, provide updates, and anticipate potential issues or challenges.
- Assist with the filing and organization of business documents.
- Provides high-level administrative support and personal assistance to the CEO (reporting to the Chief of Staff).
- Performs office tasks including maintaining records/documents & orderingsupplies.
- Organize catering when necessary and assist with company events.
- Build and maintain relationships with key stakeholders, including board members, senior executives, and external partners.
- Represent the CEO in meetings, conferences, and other events, fostering positive relationships and enhancing the CEO's network.
- Arrange travel and accommodations for the Founder and Directors
- Streamline administrative processes and optimize workflow to maximize CEO's productivity and efficiency.
- Implement and maintainsystems for documentmanagement, filing, and information retrieval.
- Handle sensitive and confidential information with utmost discretion and integrity.
- Manage corporate housingin Miami and other, future,confidential locations.
- Maintain confidentiality of discussions, decisions, and documents involving the CEO and executive team.
- Plan and coordinate executive meetings, retreats, and other corporate events, including logistics, agenda preparation, and follow-up actions.
- Ensure events run smoothly and achieve their objectives, reflecting positively on the CEO and the organization.
- Stay informed about industry trends, best practices, and technological advancements relevant to executive support functions.
- Recommend and implement process improvements and innovations to enhance efficiency and effectiveness.
- Performs additional duties as assigned by the Founder.
- On call weekend & evenings, determined by the needs and schedule of the Founder/CEO.
About you:
- Minimum of 7 years of experience supporting a CEO
- BA/BS from a college or university
- Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven abilityto meet deadlines.
- Ability to function well in a high-paced, and at times stressful environment.
- Knowledge of office administration, clerical procedures, and recordkeeping systems.
- Exceptional oral and written communication, organizational, and time management skills.
- Excellent editing and proofreading skills.
- Must be able to balance many different tasks simultaneously with attention to detail.
- Notary license a plus
Salary, Benefits (medical, dental vision), 401K, Life Insurance, Paid Vacation, Paid Parental Leave, Dining Discounts, Commuter Benefits
Hours: 10am-6pm
