We are partnering with a high-growth, mission-driven EdTech startup located in the San Francisco Bay Area to find a highly organized and proactive Executive Assistant to support their Chief Content Officer (CCO).
Our client is a vibrant platform dedicated to getting people stoked about learning. They specialize in creating original, buildable engineering toys and producing super fun, science-packed video content. Their culture is that of a "massive factory of creativity", offering a fast-paced environment and exposure to executive-level decision-making.
This role is ideal for an individual early in their career who is interested in creative operations, content, or media.
About the Role
The primary focus (approximately 80%) is to ensure the CCO remains organized and day-to-day operations run smoothly. You will also assist with content-related coordination across teams. Minimal administrative support (approximately 20%) will be extended to the Executive Vice President of Content & Strategy and the Executive Vice President of Operations and Post Production.
Key Responsibilities
Executive Support
- Manage the CCO’s complex calendar, including scheduling, meeting prioritization, and ensuring alignment with the CEO’s Executive Assistant.
- Coordinate internal and external meetings, including preparing agendas and distributing follow-up action items.
- Handle email triage and assist with executive correspondence.
- Prepare basic documents, presentations, and reports.
Content & Team Coordination
- Assist in tracking content projects, deliverables, and deadlines.
- Coordinate workflows and content calendars with the Production team.
- Facilitate coordination between creative, marketing, and external partners.
- Take comprehensive notes during meetings and distribute action items promptly.
Administrative Support
- Arrange travel, bookings, and expense tracking.
- Maintain organized files and documentation.
- Support light research for strategic initiatives or content projects.
Qualifications
- 3-5 years of experience in administrative, assistant, or coordination roles.
- Must live in the Bay Area, CA.
- Proven experience in a startup or fast-paced environment.
- Strong organizational skills and time management abilities.
- High attention to detail and ability to multitask effectively.
- Proficiency with Google Workspace (Docs, Sheets, Calendar) or similar tools.
- Must be able to travel as needed (minimum requirements).
Nice to Have
- Interest in content, media, marketing, or creative industries.
- Exposure to or experience in the production industry (digital content, film, TV, or live production).
- Familiarity with shoot coordination, production workflows, or working with creative teams.
What We’re Looking For
We are seeking a candidate who is resourceful, proactive, and comfortable with ambiguity and changing priorities. A strong sense of ownership, accountability, and eagerness to learn and grow within a startup environment are essential.
