Executive Assistant

Development Executive Assistant

Location: Phoenix, AZ

Overview

A nationally recognized nonprofit organization focused on leadership development and civic engagement is seeking a Development Executive Assistant to support a senior fundraising leader within its development team.

This role is responsible for supporting day-to-day operations, donor engagement initiatives, research, and administrative coordination. The position plays a key role in helping optimize the effectiveness and efficiency of senior leadership within the fundraising organization.

The ideal candidate is highly organized, proactive, and capable of managing multiple priorities in a fast-paced, mission-driven environment.

Key Responsibilities

Executive Support

• Manage the Senior Development Leader’s calendar, scheduling, and travel logistics.
• Coordinate internal and external meetings, calls, and event participation.
• Assist with expense tracking, reporting, and administrative documentation.
• Ensure schedules and commitments are organized and executed efficiently.

Donor Engagement & Research

• Support donor relationship management and fundraising initiatives.
• Conduct research to identify prospective high-net-worth donors and strategic funding opportunities.
• Prepare briefing materials and donor communication documents for meetings and outreach.
• Assist with preparation of proposals, donor materials, and engagement collateral.

Development Operations

• Maintain accurate donor records and account information within the CRM platform.
• Coordinate with internal teams to produce donor reports, communications, and event materials.
• Assist with execution of fundraising events and donor engagement initiatives.
• Support donor communications including outreach emails and follow-up coordination.

Event & Travel Support

• Travel to fundraising events and organizational programs as needed.
• Assist with preparation and coordination of donor events and meetings.
• Support logistics and materials preparation for events and donor engagements.

Minimum Qualifications

• Exceptional organizational skills with the ability to manage complex schedules and competing priorities.
• Strong written and verbal communication skills with close attention to detail.
• Ability to work independently and proactively solve problems.
• Proficiency with Google Workspace (Docs, Sheets, Drive) or similar productivity tools.
• Ability to thrive in a high-performance, fast-paced environment.

Preferred Qualifications

• Experience with CRM platforms (Salesforce, Virtuous, or similar).
• Background supporting donor relations, fundraising operations, or development teams.
• Prior experience supporting senior leadership or executive-level professionals.
• Experience with research, donor prospecting, or fundraising coordination.