Executive Assistant/Office Manager - Private Equity Firm - $110-130k

Executive Assistant/Office Manager

**Office is located on the Greenwich/Westchester border and is NOT near the train station. Applicants must be able to drive to the location.**

Private Equity firm is looking to hire an Executive Assistant/Office Manager to join their growing team! The Executive Assistant/Office Manager will sit at the front desk and serve as the face of the office - creating a welcoming, professional environment for partners, portfolio company executives, board members, and guests, while also providing high-level administrative support to senior members of the investment team.

Responsibilities Include:

• Open the office promptly each morning and ensure reception, conference rooms, and common areas are organized and presentable throughout the day
• Provide administrative support to Associates and senior members of the investment team
• Manage conference room calendars and handle all meeting setup, including catering, A/V, and materials
• Manage complex calendars, schedule meetings, and ensure timely updates and prioritization
• Coordinate domestic and international travel arrangements, including itineraries and logistics across time zones
• Prepare, reconcile, and process expense reports accurately and on time
• Answer and direct incoming calls, voicemails, and messages with professionalism
• Support logistics for internal and external meetings, firm events, trainings, and large office gatherings
• Maintain and stock kitchens, order office and kitchen supplies, and ensure the overall office environment supports a productive workday
• Liaise with building security, maintenance, and vendors
• Handle ad hoc office projects as they arise

Requirements Include:

• Bachelor's degree strongly preferred
• 3+ years of experience in an administrative, office management, or executive support role; financial services or professional services experience a plus
• Exceptional organizational skills and attention to detail - you notice what others miss
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Word, Outlook, Excel); experience with Concur or similar expense tools a plus
• Ability to manage multiple priorities simultaneously without losing focus or composure
• Proven ability to maintain confidentiality and exercise sound judgment when handling sensitive information