RESPONSIBILITIES:
Calendar Management
• Direct support to CEO and Partner managing daily calendars scheduling meetings and travel arrangements.
• Organize meetings including reserving the conference room, sending meeting invitations, placing catering requests, etc. on behalf of all departments.
• Prepare and maintain all agency activity calendar amongst 4 offices.
• Manage master outlook global activity calendar.
Travel and Financial Coordination
• Prepare expense reports for CEO and Partner, Media Relations.
• Book and manage travel arrangements as needed for CEO and Partner. (flights, hotels).
• Manage Media Relations Events and Project Budgets in alignment with Finance protocol.
Communication
• Manage all agency news and general department communications and follow up.
• Train new employees in agency procedures and policies.
• Serve as liaison to the Agency’s other offices and departments.
General Administration
• Maintain various organization-wide documents.
• Manage subscription accounts with oversight from Director of Operations.
• Assist Facilities Manager with various office facilities projects as needed.
• Support ad hoc project requests.
REQUIREMENTS:
A bachelor’s degree and a MINIMUM of 2 years of previous administrative assistant experience supporting a senior level executive. Ability to handle sensitive information with integrity and confidentiality. Coordinator experience a plus.
An understanding of the fashion and lifestyle spaces and a curiosity for current trends and industry news.
QUALIFICATIONS:
• Strong verbal and written communication skills.
• Strong time management skills, flexibility, and ability to multitask.
• Detail oriented and ability to follow through.
• A self-starter who can work independently and with teams.
• Committed, conscientious, and reliable.
Salary: The hiring range for this position is $65,000 to $75,000 per year based on a 40 hour work week.