Executive Assistant III

The Executive Assistant III provides high-level administrative support to the Vice President of Prime Video Finance, ensuring smooth daily operations in a fast-paced entertainment and finance environment. This role focuses heavily on complex calendar management, coordination of meetings and travel, and proactive management of priorities and action items. The Executive Assistant acts as a trusted partner to the VP, helping to manage a high volume of information and requests while maintaining excellent communication with internal and external stakeholders.

Responsibilities

• Manage a complex and high-volume calendar for the Vice President of Prime Video Finance, including scheduling, rescheduling, and prioritizing meetings in alignment with business needs.
• Effectively prioritize and manage a large volume of incoming requests, information, and meeting invitations, ensuring the appropriate level of urgency is applied to each item.
• Monitor and track the VP’s meetings, priorities, and emails, and act as a proxy when appropriate to keep work moving forward.
• Coordinate and support meetings with Vice Presidents and other senior leaders, including agenda preparation, documentation, and follow-up on action items.
• Arrange and manage domestic and international travel, including itineraries, logistics, and related coordination.
• Process and reconcile expense reports accurately and in a timely manner using Microsoft Office and associated tools.
• Document, track, and follow up on multiple tasks and action items for the VP, ensuring timely completion of deliverables.
• Provide general administrative support for the office, including preparing documents and presentations, managing correspondence, and maintaining organized records.
• Communicate clearly and professionally with finance leadership, Prime Video business team leaders, and a broader team of Executive Assistants.
• Partner and collaborate with a team of Executive Assistants to provide coverage and support as needed, contributing to a cohesive and supportive team culture.

• At least 5 years of experience as an Executive Assistant or in a closely related role supporting senior management.
• Advanced organizational skills with demonstrated expertise in complex calendar management for senior leaders.
• Strong communication skills, with the ability to interact professionally and clearly with executives and stakeholders at all levels.
• Proficiency with the Microsoft Office suite, including using tools for scheduling, documentation, and expense coordination.
• Experience providing executive-level support in a fast-paced, high-volume environment.
• Ability to manage multiple priorities simultaneously while maintaining attention to detail.
• Capability to act as a proxy for an executive when appropriate, using sound judgment and discretion.

• Experience as an Executive Assistant supporting senior management in large or complex organizations.
• Background as a former employee of a large technology or entertainment company is beneficial but not required.
• Curiosity and a proactive approach to learning new processes, tools, and business priorities.
• Strong problem-solving skills and adaptability when handling changing priorities and unexpected issues.
• Experience coordinating travel and managing expense reports using Microsoft Office and related systems.
• Comfort working within the entertainment and streaming media space, including exposure to shows and entertainment content.
• Degree is flexible; a variety of educational backgrounds are welcome.

This role operates within the international finance organization supporting Prime Video, with close collaboration across finance leadership and business team leaders. The team culture is collaborative and supportive, with a strong network of Executive Assistants who partner closely and provide mutual backup. The position is onsite in Seattle, working standard business hours from 8:00 a.m. to 5:00 p.m., Monday through Friday. The environment is dynamic and fast-paced, reflecting the entertainment and streaming industry, and offers regular interaction with a team of Executive Assistants and senior leaders. The role is currently open to provide coverage for a planned leave of absence.

Job Type & Location

This is a Contract position based out of Seattle, WA.

The pay range for this position is $37.00 - $38.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Seattle,WA.

This position is anticipated to close on May 11, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.