Executive Assistant -Greenwich, CT

Logistics at full potential.

At GXO, we’re constantly looking for talented individuals at all levels who can deliver the caliber of service our company requires. You know that a positive work environment creates happy employees, which boosts productivity and dedication. On our team, you’ll have the support to excel at work and the resources to build a career you can be proud of.

We are seeking a highly organized, proactive Executive Assistant to provide high-level support to two senior executives/C‑suite leaders. This role requires strong judgment, discretion, and the ability to manage sensitive information with professionalism and confidentiality. As a trusted partner, you will play a critical role in managing complex calendars, coordinating travel, and ensuring seamless communication and coordination across the organization. If you thrive in a fast-paced environment, anticipate needs, and enjoy supporting senior leadership, this is an exciting opportunity to make a meaningful impact. This position is based on site at our GXO facility in Greenwich, CT.

Pay, benefits and more.

We offer competitive compensation and a generous benefits package, including full health insurance (medical, dental, and vision), 401(k), life insurance, disability coverage, and more.

What you’ll do on a typical day:

• Manage the calendars, meetings, and communications with precision and discretion
• Coordinate complex domestic and international travel arrangements
• Prepare reports, presentations, and internal communications
• Organize internal and off-site meetings and events
• Maintain confidential files and contact databases
• Use AI tools (like Microsoft Copilot) to streamline administrative tasks
• Track and manage expenses accurately and on time
• Support the executive team with ad-hoc projects and initiatives

What you need to succeed:

At a minimum, you’ll need:

• Bachelor's degree or equivalent related work or military experience
• 2 or more years of experience in an administrative or executive support role
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Demonstrated ability to effectively multitask and meet deadlines

It’d be great if you also have:

• 5+ years of experience supporting senior executives in a fast paced or global environment
• Experience in global or regional organizations
• Familiarity with AI productivity tools
• Intermediate Excel skills and comfort working with data
• Excellent communication and time-management skills
• Strong attention to detail and ability to multitask
• High level of professionalism and confidentiality

#LI-TJ1

GXO is a leading provider of cutting-edge supply chain solutions to the most successful companies in the world. We help our customers manage their goods most efficiently using our technology and services. Our greatest strength is our global team – energetic, innovative people of all experience levels and talents who make GXO a great place to work.

We are proud to be an Equal Opportunity employer including Disabled/Veterans.

GXO adheres to CDC, OSHA and state and local requirements regarding COVID safety. All employees and visitors are expected to comply with GXO policies which are in place to safeguard our employees and customers.

All applicants who receive a conditional offer of employment may be required to take and pass a pre-employment drug test.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed. Review GXO's candidate privacy statement here.