Executive Assistant (Confidential)

The Human Resources Division is now accepting applications for Executive Assistant (Confidential).

Under the direction of an assigned Director in the Human Resources Division, performs varied, responsible and confidential administrative assistant duties to relieve the Director of administrative and clerical detail; plans, coordinates and organizes office activities and coordinates flow of communications for the Director; serves as liaison between the Director and other County Office departments/staff, district, union members and outside agencies; serves as recording secretary to the Personnel Commission.

This position is full-time, in-person, and has a work year of 12 months, 260 days, 8 hours per day.

Leadership team members are eligible to receive a $2,500 annual stipend for a master’s degree and a $2,500 additional stipend for a doctorate, provided official documentation is submitted.

To learn more about this position,click here to view the job description.

Any combination equivalent to:

• Education:Graduation from high school, and
• Experience:Three years increasingly responsible clerical or secretarial experience involving frequent public contact.

APPLICATION PROCEDURES
The following application materials are required:

1. Completed SchoolJobs.com Application
2. Cover Letter
3. Resume
4. Answers to supplemental questions (embedded in the online application)*

*NOTE:Supplemental questions are included in the application form and will be used in the initial screening process. Please answer these questions as fully as possible.

The application and materials must be received by application deadline. Incomplete or late applications will not be accepted. If you are unsure if your application and all required materials have been received, please contact the recruiter for this position, prior to the final filing date.

EXAMINATION PROCEDURES

• Assessments and interviews may take place virtually or in-person.
• Following the final filing date, the qualifications of all candidates will be evaluated.
• Themost qualified candidateswill be invited to participatein a written exam, tentatively scheduled forApril 30, 2026.
• Those who pass the written exam will be invited to participate in an in-basket exam, tentatively scheduled for May 6, 2026.
• Those who pass the in-basket exam will be invited to participate in an oral examination with subject matter experts, tentatively scheduled for May 14, 2026.
• Based on the final scores of qualified candidates, Classified Personnel Services will establish a ranked candidate list.
• Selected candidates from the list will be invited to a second interview with the hiring authorities, schedule TBD.
• Second interviews may be held in-person.
• Candidates will be invited over email to participate in examination and selection steps, using the email supplied within theirSchoolJobs.comapplications, or as updated by candidates in theirSchoolJobs.commaster profiles.Therefore, it is recommended that candidates check their email at least daily.

NOTE: Examination procedures are subject to change as deemed necessary by the Director - Classified Personnel Services. Candidates who test successfully for placement on the eligibility list may be certified to other related positions without further testing requirements, OR job posting announcements. The right is reserved to add, eliminate, or adjust testing steps and/or information on the posting, at any time, during the position posting and testing process, which may include, but is not limited to, further testing, inclusive of on-the job testing, recruitment, and recruitment extensions, which may be for less than 15 days, after an eligibility list has been certified, which may cause adjustments on the eligibility list, as evaluated to be reasonable or necessary.

SB 848 COMPLIANCE – EFFECTIVE JANUARY 1, 2026
Effective January 1, 2026, and in accordance with California Education Code Section 44051(a)(1) and SB 848, any applicant for a non-teaching position must disclose a complete list of every school district, county office of education, charter school, state special school and diagnostic center operated by the department of education, and private school that the applicant has previously been an employee of, including full-time, part-time, or substitute roles. Failure to provide this information may be considered an act of dishonesty and could affect hiring decisions.

HEALTH, WELFARE, AND OTHER BENEFITS:
The Santa Clara County Office of Education takes pride in offering a benefits program that provides flexibility for the diverse and changing needs of our employees. We provide eligible employees with valuable benefits options including:

• Medical, dental, and vision insurance
• Fertility healthcare and family forming benefits
• Flexible Spending Account (FSA)
• Employee Health and Wellness Program, including Employee Assistance Program and Mental Health and Well-Being resources
• Life insurance and long-term disability coverage
• California Public Employees Retirement System (CalPERS)
• 403b or 457 Retirement Accounts
• Paid Vacation
• Paid Sick Leave
• 16 Paid Holidays (including 2 floating holidays)
• Tuition Reimbursement

Benefit and Retirement information may vary depending on the bargaining unit. Full-time employees (30 hrs.+/ weekly) are offered free dental and vision coverage for themselves and eligible dependents. Most medical plans are offered at no cost to employees and their eligible dependents. For more information, please visit our benefits page: Employee Benefits

ACCOMMODATION REQUESTS:
Candidates who require reasonable accommodations for any part of the testing process must contact Classified Personnel Services (CPS) at least three (3) days prior to the scheduled test date at 408-453-6845. Hearing-impaired individuals may contact the California Relay Service at 1-800-735-2929, then 408-453-6845. After contacting CPS, candidates will be asked to submit documentation supporting their accommodation request. Failure to reach out within the specified timeline may result in an inability to make accommodations.

RECRUITMENT CONTACT:
For questions about the position or recruitment process, please contact:
Alice Serraon
408-453-6845
aserraon@sccoe.org

EQUALOPPORTUNITYEMPLOYER:
The Santa Clara County Office of Education prohibits discrimination, harassment, intimidation and bullying based on actual or perceived race or ethnicity, gender/sex (including gender identity, gender expression, pregnancy, childbirth, breastfeeding, and pregnancy-related medical conditions) sexual orientation, religion, color, national origin, ancestry, immigration status, physical or mental status, marital status, registered domestic partner status, age (40 and above), genetic information, political belief or affiliation (not union related), a person's association with a person or group with one or more of these actual or perceived characteristics, or any other basis protected by federal, state or local law, ordinance, or regulation in any program or activity it conducts or to which it provides significant assistance.

For direct concerns related toEqual Opportunity Employment, please contact:
Roger D. Gallizzi
Interim Assistant Superintendent
Human Resources
Santa Clara County Office of Education
1290 Ridder Park Drive
San Jose, Ca 95131
(408) 453-6598
c-rgallizzi@sccoe.org