Executive Assistant

Hiring an Executive Assistant for a large tech company in Bellevue, WA!

Job Description

Join a fast-paced and dynamic organization as an Executive Assistant I, supporting the Vice President of Transportation. This role is perfect for a talented, dependable, and self-motivated individual who thrives in a customer-obsessed environment. You will work under the direct supervision of the Executive Assistant to the Vice President, offering a fantastic opportunity to grow your career within a stellar administrative team. The position requires excellent organizational skills, attention to detail, and the ability to handle confidential information with professionalism.

Responsibilities

• Provide backup support for calendar management and scheduling needs for leaders in the Transportation division.
• Assist with logistics and planning for leadership meetings and manage event coordination.
• Coordinate travel arrangements and create detailed itineraries.
• Complete and file expense reports efficiently.
• Track and help drive the completion of deliverables, following up on open action items.
• Undertake special projects as assigned.

Essential Skills

• High school diploma or equivalent.
• At least 1 year of experience with computers and Microsoft Office products.
• Strong organizational, communication, and interpersonal skills.
• Ability to prioritize and handle multiple assignments simultaneously.
• High level of integrity and discretion.
• Ability to work effectively with minimal supervision.
• Superior attention to detail and ability to meet tight deadlines.
• Capacity to complete complex tasks quickly with little to no guidance and react with appropriate urgency to situations requiring quick turnaround.

Additional Skills & Qualifications

• Bachelor's degree or equivalent preferred.
• Experience with end-to-end project management.
• Experience with domestic or international travel coordination.
• Demonstrated ability to design and improve processes.
• 1 year of experience with Executive Level Calendar Management.
• 1 year of experience in planning, organizing, and supporting large meetings and events.

Work Environment

The role is fully onsite in Bellevue, offering a flexible work environment with no strict start or end times, but within business hours. You will work closely with the Hiring Manager as needed and participate in biweekly Executive Assistant team meetings and quarterly syncs. The position requires flexibility to move between different leaders who need support, especially when someone is out due to leave or illness. The dynamic space provides ample learning opportunities and a strong focus on internal promotion.

This is a Contract position based out of Bellevue, WA.

The pay range for this position is $29.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Bellevue,WA.

This position is anticipated to close on Apr 21, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.