The Executive Assistant serves as a highly skilled administrative professional providing comprehensive support to the Vice President for Administration & Finance, CFO. This position will also provide administrative support to the Chief Information Officer on an as-needed basis. The role requires a proactive, detail-oriented individual who can manage complex administrative functions, exercise sound judgment, and handle sensitive information with the utmost discretion.Independently manages and coordinates the day-to-day operations of the Office of the Vice President for Administration & Finance, CFO while providing direct administrative support to the Chief Information Officer on an as-needed basis.
Oversees complex calendar management, scheduling, and prioritization of meetings and commitments.
Prepares for and supports executive-level meetings, including Board and committee meetings; records and maintains accurate, professional meeting minutes.
Serves as a primary point of contact for internal and external stakeholders, demonstrating professionalism, responsiveness, and strong communication skills.
Organizes and facilitates meetings, conferences, and special events, ensuring seamless execution and follow-through.
Researches, prioritizes, and tracks a wide range of issues and inquiries directed to executive leadership, including those of a sensitive and confidential nature.
Conducts research and analysis on assigned topics and independently prepares correspondence, reports, and presentations, often involving confidential or complex subject matter.
Manages and supports a variety of special projects, some with broad institutional impact, ensuring timely completion and alignment with strategic priorities.
Assists in coordinating cross-functional initiatives and provides administrative oversight to ensure project success.
Performs additional duties and responsibilities as assigned in support of executive leadership and institutional operations.
Other relevant duties as assigned.
Regular and predictable attendance is required.
On-site work is required.
Incumbents must remain relevant in the area of employment and flexible to changes in work related to institutional needs.Education and Experience
Bachelors degree or equivalent experience. +5 years’ experience as an high level assistant supporting leadership, with demonstrated ability to manage schedules, confidential information, and high-level communications. The ideal candidate is a trusted partner to executive leadership, capable of anticipating needs and contributing to the effective operation of the division and the institution.
Licenses and Certification
Valid Georgia Driver’s License (or obtained within 30 days of hire date) and satisfactory MVR.
Knowledge, Skills, and Abilities
Ability to create, compose, and edit written materials.
Ability to develop and maintain recordkeeping systems and procedures.
Ability to gather data, compile information, and prepare reports.
Ability to manage multiple priorities simultaneously.
Demonstrated ability to maintain confidentiality.
Excellent oral, written, and communication skills; i.e., the ability to communicate effectively verbally and through written correspondence as well as in communicating with individuals in one-on-one situations.
Information research skills.
Exceptional organization and coordinating skills.
Project management skills.
Requires a precise command of grammar, punctuation, spelling, and the correct usage of the English language. Must be adept at consistently multitasking while accurately attending to detail.
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.Environmental, Physical, And Visual Acuity Factors
Essential functions and responsibilities of this position are performed in an inside environmental condition, where there is protection from weather conditions but not necessarily temperature changes. Essential functions and responsibilities require light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.
Essential functions and responsibilities require incumbents to: climb or ascend and descend stairs or ramps using feet and legs; stoop by bending the body downward and forward by bending the spine at the waist; kneel by bending legs to come to rest on knee or knees; crouch by bending the body downward and forward by bending leg and spine; reach or extend hands and arms in any direction; stand by remaining upright on the feet; walk or move about on foot to accomplish tasks; lift by raising objects from a lower to a higher position or moving objects horizontally from position-to-position; finger, grasp, or feel objects; talk to exchange and express ideas; and to hear to perceive the nature of sounds at normal speaking levels.
Incumbents must have close visual acuity to perform activities such as extensive reading and operating computers and other office equipment.
Non-Discrimination Policy
Piedmont University has a strong institutional commitment to the achievement of diversity within its faculty, staff, and students.
It is the policy of Piedmont University not to discriminate in its educational programs, activities, or employment on the basis of sex, gender identity, sexual orientation, physical or mental disability, pregnancy, race, age, religion, color, national or ethnic origin, veteran status, genetic information, or any other category protected by applicable federal, state, or local law.
