Executive Assistant/Chief of Staff - LiquidPiston
This role is fully onsite in Bloomfield, CT, five days per week, and the company will be relocating to Suffield, CT later in 2026.
About LiquidPiston:
My client, LiquidPiston is an innovative engineering company redefining internal combustion engine technology. The company develops compact, high-efficiency rotary engines designed for applications across defense, aerospace, and commercial markets. Backed by government and private funding, LiquidPiston is at the forefront of delivering lighter, quieter, and more fuel-efficient power solutions.
About the Role:
LiquidPiston is seeking a highly organized, strategic, and proactive Executive Assistant / Chief of Staff to support the CEO. This role is a unique blend of high-level executive support, operational leadership, and strategic execution. You will act as a trusted advisor and right hand to the CEO, helping drive company priorities, manage critical initiatives, and ensure seamless day-to-day operations. This is a high-visibility role requiring strong judgment, discretion, and the ability to operate effectively in a dynamic, engineering-driven environment.
Key Responsibilities:
Executive Support & Administration
- Manage and optimize the CEO’s complex calendar, ensuring alignment with strategic priorities
- Coordinate internal and external meetings, including agendas, materials, and follow-ups
- Arrange detailed domestic and international travel, including itineraries and logistics
- Draft, review, and manage correspondence on behalf of the CEO
- Handle confidential and sensitive information with the highest level of discretion
Strategic Partnership & Execution
- Serve as a thought partner to the CEO on company priorities, strategy, and decision-making
- Track and drive execution of key initiatives, ensuring deadlines and deliverables are met
- Prepare executive-level presentations, reports, and board materials
- Conduct research, data analysis, and competitive intelligence to inform business decisions
- Assist in shaping internal communications and company messaging
Cross-Functional Leadership & Communication
- Serve as a bridge between the CEO and the broader organization by providing insight into team dynamics, communicating key initiatives from the executive team, and supporting alignment across departments.
- Ensure alignment and communication across engineering, operations, finance, and business teams
- Support leadership meetings, including agenda development, note-taking, and action tracking
- Help cascade strategic priorities across the organization
Project & Program Management
- Lead and manage special projects on behalf of the CEO from conception through execution
- Develop project plans, timelines, and success metrics
- Coordinate cross-functional teams to drive results and remove blockers
- Monitor progress and provide regular updates to leadership
Operational Effectiveness
- Identify inefficiencies in workflows and implement process improvements
- Help establish and maintain operating rhythms (OKRs, KPIs, reporting cadences)
- Support budgeting, expense tracking, and vendor coordination as needed
- Assist in scaling internal processes as the company grows
Board & Investor Relations Support
- Coordinate board meetings, including logistics, materials, and follow-ups
- Support preparation of investor updates and communications
- Maintain organized records of board documents and governance materials
Culture & Team Support
- Help foster a strong, positive company culture aligned with leadership values
- Support company-wide initiatives, events, and offsites
- Act as a cultural ambassador and trusted resource across teams
Qualifications:
- 5+ years of experience supporting C-level executives, or experience in a Chief of Staff, strategy, or operations role
- Experience in a startup, manufacturing, defense, or engineering-focused environment strongly preferred
- Exceptional organizational, time management, and prioritization skills
- Strong written and verbal communication abilities
- Proven ability to handle sensitive and confidential information
- Highly proactive with strong problem-solving and critical thinking skills
