Estate Manager
Private UHNW Waterfront Estate | Upper Florida Keys
Overview
A private ultra-high-net-worth waterfront estate in the Upper Florida Keys seeks an accomplished Estate Manager to lead the full scope of residential operations, service delivery, and property stewardship for a 9-bedroom primary residence.
This is a foundational hire as the estate continues to build its operational infrastructure. The Estate Manager will play a critical role in establishing systems, setting service standards, and shaping the property's long-term success.
The estate is occupied approximately eight months per year, with elevated guest activity and entertaining during peak periods.
The Estate Manager is responsible for the end-to-end management of the residence, including interior operations, exterior oversight, vendor coordination, and elevated guest services.
This is a hands-on leadership role that requires someone who can execute daily responsibilities and put structure, processes, and standards in place as the estate evolves.
Core Responsibilities
Estate & Property Management
- Full stewardship of residence, grounds, and all property systems
- Daily property walkthroughs to ensure readiness, presentation, and functionality
- Establishment of operational systems, manuals, and service protocols
- Oversight of preventative maintenance schedules and capital projects
- Vendor sourcing, coordination, and performance management
Household Operations
- Oversight and execution of housekeeping, organization, and presentation
- Laundry, wardrobe care, and linen management
- Inventory control and provisioning systems
- Development of efficient workflows and long-term operational structure
Hospitality & Guest Services
- Delivery of high-level hospitality and guest services with a refined, intuitive approach
- Anticipation of principal and guest needs with minimal direction
- Coordination of arrivals, departures, and airport transfers
- Event preparation, service execution, and post-event reset
- Creating a seamless, welcoming, and discreet environment
Kitchen & Provisioning
- Light cooking and meal preparation as needed
- Grocery shopping and household provisioning
- Maintenance of kitchen organization and standards
Grounds &Exterior Oversight
- Management of landscaping, outdoor presentation, and waterfront elements
- Coordination of specialized vendors(landscape, marine, mechanical systems)
- Hands-on support, where appropriate
Service Environment
The estate operates with a hospitality-driven ethos, emphasizing:
- Anticipation over instruction
- Precision delivered with warmth
- Discretion and ease of interaction
As the first key hire, the Estate Manager will help define and uphold these standards across all aspects of the property.
Schedule & Lifestyle
- Typically 5 days per week, with flexibility
- Weekend availability required
- Periods of on-call responsiveness
- Seasonal variation based on occupancy and guest activity
Housing
- Private cottage on the property provided
- Furnished, 1-bedroom accommodation
- Utilities included
Compensation & Benefits
- Competitive base salary(commensurate with experience)
- Paid time off and sick leave
- Performance-based bonus potential
- Healthcare and relocation support:to be defined
Ideal Candidate Profile
Experience
- Proven experience within UHNW private estates or luxury residential environments
- Background in estate management, private service, or high-end hospitality
- Experience building or refining household operations is highly valued
Capabilities
- Strong operational and organizational discipline
- Comfortable operating across both strategic oversight and hands-on execution
- Skilled in vendor management and property systems
- Polished communication and guest engagement skills
Personal Qualities
- Absolute discretion and professionalism
- Naturally anticipatory and service-driven
- Warm, intuitive, and easy to work with
- Resourceful, solutions-oriented, and detail-focused
- Long-term mindset with pride of ownership
This is a rare opportunity to step into a defining role at an estate in its growthphase—ideal for an EstateManager who values ownership, influence, and the abilityto build something exceptional.
The right candidate will create a beautifully run, highly responsive environment, where operations, service, and lifestyle are executed with quiet precision and consistency.
