We are CorSource Technology Group, a locally owned technical staffing and recruiting firm in Portland, Oregon.
We encourage you to submit your resume to the job posting link, or directly contact: recruiting@corsource.com, 503-726-4545
19719
Eng Supp Spec 3 - Engineering Operations Specialist
12 months
Vancouver
OVERVIEW
Assignment
This contract Project Coordinator/ Engineering Support Specialist position will provide support and assistance to the Substation Engineering (TEE) organization, supporting Project Engineers (PE), Contracting Officers Representatives (COR) and other personnel in the Substation Project Engineering group for the agency. This position will track project milestones, maintain, track, review, update, and organize TEE Project Engineering records, respond to customer and stakeholder inquiries and request for information, and provide accurate record keeping for the organization.
The ideal candidate for this role is organized, detail-oriented, with strong time and data management skills. This position will also coordinate, compile, maintain, document, and process project design work submitted to the organization via the Submit mailbox. This process ensures designs from external Architecture & Engineering (A&E) service contract firms are received and processed in a timely and appropriate manner. This position will receive, record, track, monitor and shepherd drawing packages through the submittal, comment / edit, and final phases, ensuring designs are submitted to the appropriate organization / subject-matter-expert (SME) for comment and returned to the applicable A&E vendor for any necessary corrections.
Organization
Substation Engineering is responsible for implementing the Transmission’s capital program regarding the agency’s 250+ substations. This organization provides services supporting the substation portion of the capital program that includes project engineering, scoping, design, Contracting Officers’ Representatives (CORs), engineering drawing development/CAD, and commodity engineering. Projects include new substations, substation rebuilds, bay additions, equipment replacements, customer interconnections, station service replacement and addition, control house replacements and expansions, etc.
This position is in Substation Project Engineering (TEEH) but may provide support to all parts of the Substation Engineering (TEE) organization. TEEH consists of substation project engineers and CORs; most day-to-day tasks will support those personnel, but other job duties will apply to different groups and personnel in TEE. An essential part of this position is to manage the Submit process and mailbox, this responsibility supports all of TEE and may support other tier 3 organizations in TE, such as Systems Engineering (TEN).
ASSIGNMENT RESPONSIBILITIES
Note: All official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate manager or other federal personnel with the authority to do so.
Note: A Project Coordinator provides support to the assigned Project Engineers (PE). May be required to support multiple PEs. May NOT be given sole responsibility for any phase of an on-going project, no matter the complexity or dollar amount of the project or phase of a project. May NOT have primary responsibility for determining the scope, funding, or schedule of a project or phase of a project. Assists the PE; tracks, reports, and alerts others on risks or changes needed to any of these areas. May NOT be identified in writing as the “project manager” or “project engineer” verbally or on any correspondence, documentation, or official records.
• Serve as primary point-of-contact and subject matter resource for “Submit” inquiries, submittals, and appropriate processing, which may include:
• Provide on-going support, document coordination and communication for projects contracted to external A&E firms, Project Management Teams, Design Teams, Transmission Field (TF) Org, and other relevant parties, shepherding project designs between appropriate design team and applicable vendor, validating timely responses and distributions.
• Receive and distribute emails for the Submit process, which may include:
• Receive inbound emails from contracted A&E firms and internal teams to record, validate, trouble-shoot, route and process as per established procedures.
• Maintain and track project milestones in the Submit Tracking sheet, which may be used by PMs, project teams, internal design teams and others).
• Review A&E contracted design submittals to validate compliance with standards and requirements prior to distribution to appropriate internal Design teams for technical engineering review.
• Coordinate with various design organizations to distribute design submittals to appropriate organizations.
• Track design submittal due dates and maintain design submittal schedule, track emails with each project.
• Identify and resolve design review issues by coordinating with design reviewers and corresponding A&E firms. This work may include modifying design packages, drawing lists, and set files in ProjectWise, extensive communication, and collaboration with multiple parties, both internal and external.
• Assist A&Es with miscellaneous action requests such as deleting or moving files in ProjectWise.
• Upload and maintain ProjectWise Facility Folders, including comments and remarks from emails.
• Assist project engineers, CORs, and other personnel as necessary with project tasks, which may include:
• Track and monitor project milestone schedule and dates with the use of various or applicable reporting tools. Perform or request edits as needed in systems such as Microsoft Project (MSP), working with PEs and CORs on a 1:1 basis to assist with this data management.
• Assist customers and stakeholders with obtaining engineering records.
• Develop, maintain, and perform data-entry for project-specific SAALSA (Structured Asset Attribute Lifecycle Supplemental Attachment) files.
• Provide documentation for action Items and decisions made during meetings.
• Track and follow up on action items assigned to and assigned by the manager or project engineer.
• Research and identify who to contact when action items are complete, and a subsequent action can begin.
• Monitor and track resource commitments from other groups as requested by the PE, using the organization’s resource tools.
• Organize, coordinate, and schedule meetings for TEE project engineers and CORs, which may include managing multiple calendars; arranging meeting accommodations (onsite or offsite meeting/conference rooms), and amenities (phone bridge, WebEx, Skype, video, audio and other equipment); gathering, compiling, or drafting required materials, such as agendas, presentations, hand-outs, etc.; obtaining access for guest speakers or other visitors; and providing visitor escort as requested.
• At the request of a manager or PE, plan and coordinate site visits including scoping site visits, field reconnaissance visits, by arranging appropriate dates, times, transportation (commercial air, Government vehicles, etc.), lodging, and permissions (if needed); and working with TEN Administration team to book travel for Employees in Concur.
• Attend and/or facilitate meetings. Take notes or meeting minutes and transcribe and distribute as appropriate.
• Facilitate rescheduling or cancelling meetings in absence of the PE.
• Coordinate with the Transmission Design organization to route drawing packages for PE Review.
• Prepare and draft equipment list for materials, equipment, or supplies necessary to meet scoping project timelines and/or maintenance requirements.
• Pull drawings from drawing management system (ProjectWise); organize into .pdf files and/or produce paper plots.
• Provide maintenance, tracking, and reporting for a variety of organizational databases. Perform data synchronization checks between different databases and Systems of Record (SORs) and implement or request changes when necessary.
• Provide records maintenance within SharePoint, including physical and electronic official files, retention, and conformance.
• Scan records for digital archiving.
REQUIREMENTS
Education & Corresponding Experience
• Bachelor's degree in business management, Logistics Management, Engineering, or a related technical field is preferred.
• 6 years of experience is required with an applicable bachelor’s degree.
• 8 years of experience is required with an applicable associate degree.
• 10 years of experience is required without a degree or applicable degree.
• Experience must be consistent with the specific requirements of project coordination/control and progressively more technical in nature. Must be capable of applying a diversified knowledge of principles and practices in assigned technical areas.
Required Technical Skills & Experience
• Experience should include coordination support for project efforts including timeline tracking throughout project lifecycle.
• 3 years of relevant work experience in administrative / project support functions for engineering or other technical fields.
• 3 years of experience storing, manipulating, and organizing large numbers of files and folders using Microsoft Windows networks or other document management programs.
• 2 years of experience using SharePoint sufficient to edit and maintain site.
• Working knowledge of automated data systems.
All qualified applicants at CorSource Technology Group will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Does this position sound interesting, but perhaps not for you? If you know of a friend or colleague that could be a match, your referral could be worth a referral bonus.
recruiting@corsource.com, 503-726-4545