ELDE - Payroll Clerk Supervisor

Why join the City of Oakland Finance Department?

The Finance Department provides quality government financial services to the City of Oakland. We manage the City’s financial affairs with the highest degree of customer service, honesty, and integrity. We value teamwork, trust, accountability, and fiscal responsibility.

As a Payroll Clerk Supervisor, you will be an integral member of the Department of Finance Payroll Team. You will be key in managing day-to-day payroll clerk processes for the city, developing innovative processes and procedures, creating user documentation, and implementing payroll solutions.

• An experienced leader. You have led and supported a payroll operations unit, ensuring efficient processes, reliable service, compliance with payroll laws and regulations, and the development of user documentation and staff training.
• Experienced in municipal payroll systems and processes. You bring experience working in a municipal government environment and are proficient with payroll systems such as Oracle E-Business Suite R12.
• A strong communicator and relationship builder. You clearly communicate payroll information, provide guidance to staff, and serve as the point of contact for escalated payroll questions or concerns.
• Dependable and results driven. You have successfully managed citywide payroll operations, including complex and retroactive payroll calculations, while balancing competing priorities in a fast-paced environment.
• Organized and detail oriented. You are able to manage a high volume of work and multiple deadlines while maintaining accuracy and attention to detail.
• Self-motivated. You take initiative and proactively identify and resolve payroll issues.
• Collaborative and independent. You work effectively with colleagues across units and departments while exercising sound judgment to work independently when needed.

• Assigning, directing, training, and evaluating the performance of 6-8 staff members in the payroll operations unit.
• Stabilizing the centralization of payroll clerk duties from 26 departments to Finance.
• Supporting and overseeing time keeping, onboarding, master data, terminations, retroactive pay calculations, terminations, audits, promotions/demotions, and annual raises.
• Researching and resolving complex and unusual payroll problems and issues.
• Developing training programs for operations and departmental staff.
• Interpreting and implementing complex procedures, regulations, guidelines, and policies.
• Completing complex sets of activities within critical schedules, often under stressful working conditions.
• Serving as a system security administrator.
• Staying up to date on payroll regulations, Memorandum of Understanding (MOU) changes, internal policies, and Administrative Instructions.
• Serving as a technical resource to both departmental staff and personnel operations unit.

• You will serve in a critical city role focused on risk management, employee experience, and protection.
• Your work will directly impact City of Oakland employees, and the City's ability to provide pay accurately and timely to hard working employees.
• You will help stabilize a new unit by building structure as part of a high-performing, collaborative team.
• You will have an opportunity to develop your skills and abilities in Finance and Human Resources for future growth and upward mobility.

• You will need to quickly learn City ordinances, policies, and MOUs while managing multiple time-sensitive deadlines in a fast-paced environment.
• You will oversee citywide payroll processes in a high-visibility role, supporting 26 departments and many employees at different levels in the organization.
• You will be expected to provide in-depth guidance on pay, policies, and regulations despite system limitations and limited training documentation.

• Attention to Detail:Focusing on the details of work content, work steps, and final work products.
• Analyzing & Interpreting Data: Drawing meaning and conclusions from quantitative or qualitative data.
• Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships.
• Coaching & Developing Others: Supporting others in stretching and expanding their capabilities.
• Critical Thinking: Analytically and logically evaluating information, propositions, and claims.
• Handling Stress: Maintaining emotional stability and self-control under pressure, challenges, or adversity.
• Leadership: Guiding and encouraging others to accomplish a common goal.
• Managing Performance: Ensuring superior individual and group performance.
• Oral Communication: Engaging effectively in dialogue.
• Professional & Technical Expertise: Applying technical subject matter to the job.
• Using Technology: Working with electronic hardware and software applications.
• Writing: Communicating effectively in writing.

Education:

Equivalent to the completion of the twelfth grade. College level coursework in data processing and accounting highly desirable.

Experience:

Three (3) years of progressively responsible experience in the operation of an automated payroll/personnel system and at least three (3) years as a lead worker or supervisor.

This is an at-will position, exempt from the provisions of the City of Oakland Civil Service Rules, per Charter Section 902. All applications received will be forwarded to the Finance Department for further consideration.

Meeting the minimum qualification requirements may not result in further consideration, only the most qualified candidates will be contacted for interviews.

Exempt Limited Duration Employee (ELDE): This is an at-will position, exempt from the provisions of the City of Oakland Civil Service Rules (per Charter Section 902f). Exempt Limited Duration positions may not exceed a period of one year.

• Work/Life Balance: 37.5-hour work weeks
• 15 paid holidays
• Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service
• Retirement: CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security
• Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans
• Dental: Delta Dental full premium for employees and eligible dependents
• Vision: VSP full premium for employees and eligible dependents
• Sick leave: Employees accrue 12 days per year
• Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan
• Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Tuition Reimbursement, Life Insurance up to $200k & Employee Training.

*Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found here: Working for Oakland | City of Oakland, CA

Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list.

Disaster Service Workers

All employees are designated Disaster Service Workers through state and local law. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency.

How to Apply

Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at:

http://agency.governmentjobs.com/oaklandca/default.cfm.

If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 10:00 a.m. to 4:00 p.m.).