DSHS SCC – Forms and Records Analyst 2
Join our team at theSpecial Commitment Center(SCC) on McNeil Island as a Forms and Records Analyst 2, where you will play a key role in ensuring the accurate, timely, and compliant handling of sensitive records.
In this position, you will coordinate responses to legal subpoenas, discovery requests, tort claims, lawsuits, and public disclosure requests in alignment with state laws, administrative policies, and established procedures. You will work closely with internal departments and legal partners to gather, review, and release records with appropriate safeguards, while also supporting records retention, transfer, and disposition processes. Your work is essential to maintaining transparency, protecting confidential information, and ensuring the integrity of SCC’s records management practices.
Some of what you'll do:
- Process and coordinate responses to legal subpoenas, discovery requests, tort claims, lawsuits, and public records requests under the guidance of the Forms and Records Analyst Manager
- Review incoming requests to determine scope, identify record holders, and assess any special processing requirements such as court-ordered redactions
- Communicate with requesters and consult with the Assistant Attorney General as needed to clarify requests and ensure compliance
- Locate, collect, and compile records from multiple sources including electronic systems, hard copy files, shared drives, and email
- Partner with internal departments to gather relevant documentation and ensure timely and complete responses
- Track, organize, and document request progress, including applying Bate stamps and uploading finalized records to secure file transfer systems
- Support records management functions by assisting with retention, inventory, archival preparation, and compliance with established records schedules and procedures
Desired skills, knowledge, and abilities:
- Knowledge of records and forms management principles, including applicable state and federal regulations related to clinical, legal, and administrative records
- Familiarity with Washington State court rules related to discovery, subpoenas, and records disclosure requirements
- Understanding of the Health Insurance Portability and Accountability Act (HIPAA) Privacy and Security Rules and their application to sensitive records
- Proficiency in Microsoft Office and experience with systems used to scan, store, retrieve, and transfer electronic and physical records
- Strong organizational skills with the ability to manage multiple requests, track progress, and meet strict deadlines
- Ability to work independently while exercising sound judgment and maintaining attention to detail
- Effective communication skills to coordinate with internal teams, legal partners, and external requesters
Who should apply?
Professionals who meet one of the following:
- An Associate’s degree in business administration, accounting, industrial engineering, or a related field
OR
- High school diploma or equivalentANDthree (3) years of experience in forms and/or records management
Additional information:
- Work schedule: 8:00 AM - 4:00 PM, Monday through Friday
- Telework up to three days per week may be approved after completion of the probationary period.
- SCC employees also receive an additional $10 per day premium pay in addition to advertised salary and a free ORCA card for transportation use.
- Ferry transportation is provided to McNeil Island employees.
- Opportunities performed on-site at this work location at least three days a week may be eligible for an additional 5% premium pay in addition to the advertised salary.
About the SCC
The Special Commitment Center (SCC) provides mental health treatment for individuals civilly committed as sexually violent predators after their prison sentences. Located on McNeil Island, SCC offers a secure environment with a structured treatment program aimed at reducing the risk of re-offense. The center collaborates with legal, correctional, and behavioral health partners to support resident progress and ensure court-ordered reviews. SCC staff play a crucial role in balancing public safety with the treatment and legal rights of residents.
Ready to start a rewarding career? Apply today!
Along with your application, please include:
- An updated resume
- Three professional references with contact information
Questions?
Please reach out to DSHS Recruiter Ricky Luna at ricky.luna@dshs.wa.gov and reference job number#02814.
The Department of Social and Health Services’ (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s vision that you bring a fairness, access, and social justice commitment to your work with DSHS. We strive to support all Washingtonians, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.
Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information.Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.
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