DSHS FTAA Fiscal Analyst 2

DSHS FTAA Fiscal Analyst 2

Behind every service delivered by the Washington State Department of Social and Health Services is a financial record that must be accurate, timely and accountable. If you thrive in a role that blends precision with purpose, this may be the perfect position for you.

This position supports the DSHS mission by performing Payroll Processor functions. Performs high quality journey level professional financial review and analysis of accounting and auditing of fiscal data in accordance with Generally Accepted Accounting Principles, Governmental Auditing Standards, and both State and Federal statutes or regulations. The position works independently under general supervision analyzing and interpreting reports produced by both automated and manual systems. This position assists higher level staff in the design and implementation of procedures, reconciliation processes, financial reports and spreadsheets. Recommends changes to lead, supervisor, or manager for any control weaknesses identified and suggests fiscal related improvements as well as process efficiencies.

Some of what you'll do:

• Assist the Fiscal Analyst 4 Payroll Processor position with the payroll function, which includes processing, analyzing, and reconciling payroll related activities to include accuracy of pay, health insurance, long term disability, retirement, federal income tax withholding, miscellaneous deductions, garnishments, assault benefits, shared leave, and all other leave activities.
• Functions of the position include input of payroll, person, appointment, terminations of employment and all related pay, twice monthly, preparing and processing overpayments, assault benefits, adjustments to gross as necessary, mandatory deductions, voluntary deductions, AFRS account coding and customer service.
• This position sets up employees into the HRMS system, monitors and inputs miscellaneous and mandatory deductions, sets up Retirement rate and plan and all insurance for employees in addition to determining the appropriate vendor or organization to receive the necessary paperwork.
• This position verifies, reconciles and analyzes data to ensure all aspects of DSHS employees are paid correctly. Prepare and process journal vouchers both manually and using the Financial Toolbox to correct financial data.
• Sets up new hires and terminations of employees appropriately as requested by the Human Resources sections of DSHS. Inputs data sent in by outside HR consultants for employee insurance, medical aid, withholding taxes, voluntary and mandatory deductions and hours to be paid. Analyzes, interprets and reconciles automated reports related to payroll activities, preparing documents for correction as necessary. Prepares Wage tax analysis documentation for necessary W-2C adjustments.
• Develops, reviews, analyzes, researches and interprets payroll accounting and financial reports from the HRMS system. Assists with the review, analysis and correction of payroll batch type errors on the daily error file. Follows procedures for completion of the Payroll Adjustment and Repayment Authorization to make collection of employee overpayments. Payroll Processor is responsible for the remittance of overpayment documents to the Office of Financial Recovery.
• Initiates interaction and responds to inquiries from HR Reps, Time and Attendance processors and employees of DSHS via telephone, postal mail, and email regarding pay, deductions, insurance, retirement and leave in a timely manner. Obtains, organizes and maintains data related to payroll issues.
• The employee for this position must have the ability to apply and adapt established accounting methods to a variety of transactions; assemble, analyze, and reconcile reports and statements of financial and payroll data and determine courses of action while preparing and executing necessary payroll and accounting related transactions.

Who should apply?

Professionals with aBachelor's degree, which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting and one to two years of relevant professional experience. Professional experience may substitute for education but not for the credit hours.

OR

A Master's degree in a financial related field, certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant can be substituted for professional experience.

Additional knowledge, skills, and abilities we're looking for:

• Assist the Fiscal Analyst 4 Payroll Processor position with the payroll function, which includes processing, analyzing, and reconciling payroll related activities to include accuracy of pay, health insurance, long term disability, retirement, federal income tax withholding, miscellaneous deductions, garnishments, assault benefits, shared leave, and all other leave activities.
• Functions of the position include input of payroll, person, appointment, terminations of employment and all related pay, twice monthly, preparing and processing overpayments, assault benefits, adjustments to gross as necessary, mandatory deductions, voluntary deductions, AFRS account coding and customer service.
• This position sets up employees into the HRMS system, monitors and inputs miscellaneous and mandatory deductions, sets up Retirement rate and plan and all insurance for employees in addition to determining the appropriate vendor or organization to receive the necessary paperwork.
• This position verifies, reconciles and analyzes data to ensure all aspects of DSHS employees are paid correctly. Prepare and process journal vouchers both manually and using the Financial Toolbox to correct financial data.
• Sets up new hires and terminations of employees appropriately as requested by the Human Resources sections of DSHS. Inputs data sent in by outside HR consultants for employee insurance, medical aid, withholding taxes, voluntary and mandatory deductions and hours to be paid. Analyzes, interprets and reconciles automated reports related to payroll activities, preparing documents for correction as necessary. Prepares Wage tax analysis documentation for necessary W-2C adjustments.
• Develops, reviews, analyzes, researches and interprets payroll accounting and financial reports from the HRMS system. Assists with the review, analysis and correction of payroll batch type errors on the daily error file. Follows procedures for completion of the Payroll Adjustment and Repayment Authorization to make collection of employee overpayments. Payroll Processor is responsible for the remittance of overpayment documents to the Office of Financial Recovery.
• Initiates interaction and responds to inquiries from HR Reps, Time and Attendance processors and employees of DSHS via telephone, postal mail, and email regarding pay, deductions, insurance, retirement and leave in a timely manner. Obtains, organizes and maintains data related to payroll issues.
• The employee for this position must have the ability to apply and adapt established accounting methods to a variety of transactions; assemble, analyze, and reconcile reports and statements of financial and payroll data and determine courses of action while preparing and executing necessary payroll and accounting related transactions.
• Clear and patient communication – You communicate professionally with a wide audience, both in writing and in person. When your communication isn't understood, you reword or restructure your response to aid understanding.
• Time management – You can manage deadlines, prioritize tasks and organize your workload efficiently.
• Adaptability – You are flexible, open to change, and able to absorb new procedures and expectations quickly.

Interested? Apply today!
Please include the following as part of your application:

• Resume
• Three professional references
• Unofficial college transcripts
• Cover Letter
  
  

The Department of Social and Health Services’ (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s vision that you bring a fairness, access, and social justice commitment to your work with DSHS. We strive to support all Washingtonians, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.

Questions?Please contact DSHS Recruiter Peter Bonato by email peter.bonato@dshs.wa.gov and reference job number 03136.

Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protect­ed veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information.Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.


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