Documentation Clerk

The Documentation Clerk ensures accurate, compliant, and inspection-ready management of GMP documentation by performing high-quality scanning, indexing, and uploading of controlled records into electronic systems. This role safeguards data integrity, maintains traceability and archival standards, and supports daily operations by ensuring that all critical records are processed, organized, and retrievable in accordance with company procedures and regulatory expectations.

Responsibilities

• Perform document processing and scanning by generating true, complete, and legible electronic scans of GMP documents such as batch records, logbooks, protocols, reports, forms, and test data.
• Verify that scanned documents match originals without omissions, cropping, or distortion, ensuring proper resolution, format, and naming conventions per SOP.
• Upload scanned documents into the appropriate electronic system with correct metadata and versioning.
• Maintain organized digital folders and indexes for rapid retrieval.
• Follow all cGMP, GDP, and data integrity principles during handling and scanning.
• Maintain controlled document storage areas and protect original records.
• Support archival, retention, and destruction of records according to schedules.
• Identify documentation errors and escalate appropriately.
• Assist with audit preparation and document retrieval.
• Participate in SOP and work instruction updates for continuous improvement of templates, workflows, and scanning processes.

• 1–3 years of experience in document control, records management, or administrative support in a GMP environment.
• Familiarity with scanning hardware/software and digital file management.
• Understanding of GMP, GDP, and data integrity principles.

• Experience with e-QMS, or similar systems strongly preferred.
• High school diploma or GED required; Associate’s degree preferred.

The role requires the ability to lift and transport boxes of documents up to approximately 35 lbs. Work is primarily conducted in office and records areas with occasional time spent in production or QC for document collection. The position may require overtime during peak documentation or inspection periods.

Job Type & Location

This is a Contract to Hire position based out of Raleigh, NC.

The pay range for this position is $30.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Raleigh,NC.

This position is anticipated to close on Apr 17, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.