JRN: #2518
Our client, a private notable company, is seeking a Director of Executive Operations. This is a highly strategic, operational leadership role at the center of the CEO’s office. This individual will serve as the architect and operator behind executive effectiveness: translating priorities into action, building scalable systems, and ensuring the CEO’s time, energy, and focus are optimized at the highest level. This role will act as a trusted partner to the CEO while leading the function that powers the executive office balancing big-picture thinking with meticulous execution.
Responsibilities:
Executive Office Leadership
- Own and lead the operations of the CEO’s office, ensuring alignment across priorities, communications, and scheduling
- Manage and mentor Executive & Personal Assistants, setting a high bar for performance and execution
- Establish and refine systems, processes, and standards for a best-in-class executive function
Strategic Execution
- Partner closely with the CEO to translate priorities into actionable plans and ensure follow-through
- Drive cross-functional alignment in partnership with the Chief of Staff and executive leadership
- Oversee and execute high-impact, often ambiguous projects on behalf of the CEO
Calendar, Communications & Flow
- Design and manage calendar strategy to optimize time across internal and external stakeholders
- Prepare briefings, agendas, and action plans for meetings and engagements
- Serve as a key liaison across executives, stakeholders, and external partners
Operations & Optimization
- Oversee executive travel, events, and high-profile engagements
- Identify inefficiencies and implement scalable solutions to improve workflows
- Ensure the CEO’s office operates with precision, discretion, and consistency
Personal & Estate Oversight
- Support oversight of personal and estate-related operations as needed
- Handle sensitive matters with the highest level of confidentiality and judgment
Requirements:
- 12–15+ years supporting CEOs, founders, or principals in high-trust environments
- Proven leader of executive assistants or administrative teams
- Experienced operator in fast-paced, high-growth or entrepreneurial settings
- Strong project manager with the ability to drive multiple priorities simultaneously
- Highly organized, detail-oriented, and operationally rigorous
- Exceptional communicator with sound judgment and discretion
- Tech-savvy (Google Suite, Microsoft Office; Slack/Asana a plus)
- Calm under pressure, adaptable, and solutions-oriented
- Self-starter with a strong sense of ownership and accountability
Location:
Fully onsite 5 days a week in Miami, FL. 24/7 mentality.
Compensation:
Up to $220k DOE + great benefits package.
Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. By applying, you acknowledge that submission of an application does not guarantee placement or employment.
Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.