DIOCESE OF ALLENTOWN
Secretariat for Temporal Administration– Support Services
Position Description
Job Title: Diocesan Business Manager
FLSA: Exempt
Job Status: Full Time
Reporting Functions: Reports to Director of Support Services at the Secretariat for Temporal Administration Office.
Job Function: Responsible for assisting Parish and School Support Department with financial analysis, general accounting, budgets and financial reports review. Provide Bookkeeping Services to other locations when needed. Deliver assistance and training to Parish and School Bookkeepers when needed.
Duties and Responsibilities:
- Provide timely and detailed financial information to the Pastor so as to enable him to make informed decisions about the parish, school, and/or cemetery. Assist him in understanding the financial reports.
- Oversee, supervise and/or perform reconciliation of bank statements, accounts receivable, payment of all invoices and recording of all financial information into accounting system(s) for parishes, schools, and/or cemeteries.
- Prepare budget and financial reports for the parishes, schools, and/or cemeteries and ensure they are presented to and signed by the Parish Finance Committee. Prepare the Diocesan Yearly Financial Report. Submit to the Pastor prior to being submitted to Diocesan Administration.
- Process bi-weekly payroll and record all payroll information in the accounting system.
- Ensure that accounting system, bookkeeping and reporting process for parishes, schools, and/or cemeteries are current; ensure that collection counting, deposits, accounting, and contributions continue to remain balanced and follow all established Diocesan procedures.
- Prepare monthly Pension Contribution Report for the Diocese; forward to the Diocesan Benefits Manager along with payment per parish, school, and/or cemetery.
- Analyze expenditures and seek ways to reduce parish, school, and/or cemetery expenses. Assist in the review and analysis of the annual budget and financial reports.
- Collect data from assigned parishes, schools, and/or cemeteries to prepare reports to the Parish Advisory Council monthly on the status of parish, school, and/or cemetery business; this includes major repair cost, financial status, and new financial business; report to the Parish Finance Committee quarterly, more often if the need arises.
- Obtain and monitor contracts for yearly services such as preventative maintenance, lawn care, snow removal, pest control, etc., at assigned parish, school, and/or cemetery.
- Prepare leases for prospective tenants and tenant renewals when necessary to ensure policy and procedure compliance at assigned parish, school, and/or cemetery.
- Coordinate all city and diocesan fire/safety inspections for all parish, school, and/or cemetery locations; react to reports including necessary repairs in a timely fashion at assigned parish, school, and/or cemetery.
- Prepare and submit 1099 statements to the federal government and contractors for the assigned diocesan location: file all proper paperwork with the city for games of chance licensing and zoning requirements at assigned parish, school, and/or cemetery.
- Respond to all Pennsylvania state requests including unemployment compensation paperwork and the coordination of efforts with the Pennsylvania Catholic Conference at assigned parish, school, and/or cemetery.
- Ensure procedures, reporting and policies are within Diocesan guidelines.
- Act, in a limited capacity, as the Human Resources local contact with regard to hiring new employees and the completion of onboarding documentation. Assist employees with benefits selections during annual Open Enrollment.
- Any other duties requested by Director of Support Services.
Additional Conditions of Employment
Due to the nature and mission of the Catholic Church, all employees are bound to exhibit respect for the teachings and discipline of the Church regarding matters of faith and morals, including maintaining a lifestyle that is in conformity with the teachings of the Catholic Church.
Educational Requirements:
- Minimum of bachelor's degree in accounting, finance, or equivalent.
- 5 -7 years minimum experience with processing AP/AR, payroll, and overall experience as a bookkeeper, accountant, and/or equivalent experience.
Other Requirements:
- Proficiency in Microsoft Office, accounting software, payroll systems, and database management as well as other business and office equipment.
- Knowledge of basic accounting and strong understanding of financial reporting accounting systems.
- Must possess excellent organizational and communication skills; able to handle sensitive confidential information.
- Must exhibit a high degree of integrity, loyalty, dependability, and have a strong work ethic. Position continually requires demonstrated poise, tact and diplomacy.
- Must possess a high level of interpersonal skills to work collaboratively and proficiently in a team environment. Possess the ability to work with and relate to a variety of personalities/cultures with diplomacy, friendliness, and respect.
- Must be a self-starter, well-organized, and have ability to multi-task and work with sense of urgency.
- Must be able to work independently and proficiently.
Physical Demands: When performing duties, may be required to stand, walk, sit, talk, and hear both in person and by telephone; frequent use of equipment that includes repetitive motions and computer eye fatigue. Position requires working at desks at different locations approximately two-thirds of the workday; balance of time between standing and walking. Occasionally required to reach and lift with hands and arms; stoop, kneel, crouch, or crawl, like and/or move up to 20 lbs. Vocal communication is required for expressing or exchanging ideas by means of spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, observing general surroundings and activities. Minimal exposure to chemical related to copier equipment and general office solvents. May encounter some exposure to household pets such as cats and dogs.
Working Conditions: This position requires the employee to travel to any of the parishes, schools, and/or cemetery sites within the 5 counties (Berks, Carbon, Lehigh, Northampton, Schuylkill) at least 2 days a week or as needed. Remainder of the work would reside in an office setting. Full time position, 35 hours per week; Monday – Friday, 8:30 AM to 4:30 PM.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and requirements.
All interested candidates should send their cover letters and resumes to:
resumes@allentowndiocese.org
OR
Diocese of Allentown
Office of Human Resources
P.O. Box F
Allentown, PA 18105-1538
EOE M/F/D/V
