Department Assistant

WHY JOIN NEWPARK?

One of Newpark’s Core Values is Excellence. It means we are committed to delivering value through performance, innovation, and service quality, and that commitment starts with YOU! Newpark is where you can challenge yourself in new and exciting ways and work in an environment that supports and values you. Here at Newpark, we are committed to finding, developing, retaining, and rewarding the best talent while providing an environment where our employees can grow professionally and personally.

WHO WE ARE

Newpark is transitioning from an oilfield services company to a leading provider of sustainable technologies and services across the energy industry. We have a global presence in large-scale, long-term markets, with business units positioned at each end of the energy transition. Headquarters in Katy, Texas, we serve markets worldwide, with an established presence on all continents, demonstrating our commitment to being a strong and reliable partner for our customers, wherever they need us to be.

WHAT WE DO

At Newpark, our drive is to help customers improve the efficiency and sustainability of their operations while delivering reliable and environmentally responsible solutions. This drive is the catalyst for innovation and development of next-generation products and services across all our businesses.

WHAT WE VALUE

We maintain an unwavering commitment to act following our Core Values of Integrity, Respect, Excellence, and Accountability, ensuring our customers receive the best products and services we can offer and that you experience a safe workplace where you can thrive:

Safety - Protecting each other like family while sustaining the environment in which we work.

Integrity - Acting honestly, ethically, and responsibly in all aspects of our business.

Respect - Dealing fairly and openly with employees, customers, suppliers, and the community.

Excellence - Delivering value through performance, innovation, and service quality.

Accountability - Using good judgment and taking responsibility for our actions.

ABOUT THE JOB:

Provides basic support by handling a wide variety of administrative functions within a functional area. May be responsible for performing office tasks such as filing, maintaining records, processing transactions and other similar duties. May prepare reports, presentations, or correspondence. Follows organizational and departmental procedures to complete tasks. May support in facilitating logistics of functional group. Handles special projects, as assigned.

ESSENTIAL FUNCTIONS:

• On a daily basis collect and separate delivery tickets; scan and transmit delivery tickets in numeric sequence to corporate office. Overnight orginal delivery tickets to the corporate office as instructed.
• Customer service-provide support to clients and visitors, addressing and resolving any issues.
• Scan completed delivery ticket log to corporate Customer Service Department as required.
• File delivery tickets by date and delivery ticket number on a daily basis.
• Perform a variety of administrative duties, such as filing, copying, and gathering necessary documents to support company efficiency.
• Enter Purchase Requisitions and/or Purchase Orders into accounting system, code with correcty general ledger code(s), obtain approvals as specified by the DOA.
• Assist with budget tracking, invoicing, and expenses reporting.
• On a daily basis collect receiving tickets from plant and warehouse personnel and/or delivering carrier. Enter receiving tickets into the accounting purchase requisition/purchase order system.
• Answer telephone and record messages.
• Assist with input of daily production report and updates to production analysis reports as requested.
• Maintain plant and warehouse employee attendance records including vacation and sick leave documentation and submit to Human Resources.
• Maintain current Quality Management System documentation.
• Managing office supplies, equipment, and other resources to maintain a ready and functional workplace.
• Ensure that all laboratory measuring devices remain within document calibration/verification requirements and records of all calibration/verification testing are properly maintained.
• Sends weekly composite sample to the corporate office.
• Ships samples to potential clients as requested. Includes MSDS sheets and C of A with sample when shipped. Files all sample requests by customer name.
• Schedule shipment with carriers as requested.
• Perform other duties and tasks as assigned.

WORK EXPERIENCE:

• High School diploma or educational equivalent.
• 2 years office experience

SUCCESS FACTORS:

• Basic computer skills including working knowledge of MS Office software packages and/or company specific databases.
• Good communication and analytical skills.
• Be able to work well with stringent deadlines and possess good organizational skills.
• Commitment to customer services.
• Ability to work in a team-oriented environment.
• Self-motivated.

Newpark is an Equal Opportunity Employer, including Veterans and Disabled.

We’re committed to attracting and retaining the best people and fostering an environment of openness and trust—empowering each of us to contribute to our full potential in meeting our customers’ needs. We accomplish more when people from diverse backgrounds and with different talents and ideas work together in an environment where everyone can contribute and make full use of their talents.

This means that we comply with all local, state and federal employment laws and regulations in all countries in which we do business.