Reports to: General Counsel
Essential Functions
- Support the Legal Department with corporate governance activities, including preparation and maintenance of corporate records, board and committee materials, resolutions, and entity documentation.
- Maintain corporate entity records, including formation documents, bylaws, operating agreements, ownership records, and organizational charts across multiple jurisdictions.
- Assist with corporate filings, including entity formations, qualifications, annual reports, and other regulatory filings with state and federal agencies.
- Coordinate and maintain corporate minute books, governance records, and document repositories to ensure accurate and organized corporate documentation.
- Work closely with Legal, Compliance, Finance, and executive leadership to ensure corporate activities align with regulatory, legal, and organizational requirements.
- Assist with contract administration, including organizing agreements, tracking key terms, maintaining contract databases, and supporting attorneys in contract review processes.
- Support internal and external compliance efforts by maintaining documentation related to corporate governance, regulatory requirements, and company policies.
- Assist with regulatory examinations, audits, and investors or lender requests by maintaining audit-ready documentation and responding to information requests.
- Support corporate transactions such as financing, restructurings, acquisitions, and other strategic initiatives by organizing due diligence materials and coordinating documentation.
- Maintain operational tracking and reporting related to corporate filings, compliance deadlines, and governance requirements.
- Assist with implementing internal controls, documentation processes, and workflow improvements to reduce legal, operational, and compliance risk.
- Support the development and maintenance of corporate policies, procedures, and internal governance documentation.
- Respond to internal stakeholder requests related to corporate records, governance documentation, and legal administrative support.
- Assist in identifying potential legal, regulatory, and operational risks by maintaining organized records and escalating issues to the Legal team when appropriate.
Competencies/Skills
- Strong working knowledge of corporate governance, entity management, and corporate recordkeeping.
- Familiarity with regulatory and compliance frameworks affecting corporate entities and business operations.
- Experience maintaining corporate records, entity filings, and governance documentation across multiple jurisdictions.
- Strong organizational skills with the ability to manage large volumes of documentation and track multiple deadlines.
- Excellent written and verbal communication skills with the ability to interact effectively with attorneys, executives, regulators, and internal stakeholders.
- Ability to manage multiple priorities in a fast-paced, highly regulated environment.
- Strong attention to detail with an organized, process-driven mindset.
- Experience with entity management systems, document management platforms, and corporate recordkeeping tools preferred.
- Collaborative team player with the ability to work cross-functionally while exercising sound judgment and discretion.
Education and Experience
- Paralegal certificate from an accredited program preferred.
- Bachelor’s degree or equivalent professional experience required.
- 3+ years of experience supporting corporate legal departments, corporate governance functions, legal operations, or related corporate legal work.
- Highly preferred experience includes:
- Corporate governance and entity management
- Corporate filings and regulatory documentation
- Contract administration and document management
- Regulatory compliance, audits, or examinations
- Experience working closely with legal, compliance, finance, and executive leadership teams strongly preferred.
Accessibility:
At Archest, we will make reasonable accommodation to enable individuals with disabilities to perform essential functions. Please just let us know by contacting us at careers@archwestcapital.com
Compensation: Salary + annual bonus ($145,00-$175,000)
