A prominent Southern California law firm is seeking an experienced Corporate Secretary to support a team of corporate attorneys. This role is ideal for a highly organized, detail‑oriented professional with strong corporate law experience who thrives in a fast‑paced environment and can manage multiple priorities with accuracy and professionalism.
Key Responsibilities
- Prepare engagement letters, conflict waivers, and client intake documentation.
- Support client billing processes, including reviewing and editing prebills.
- Process expense reimbursements and audit requests in accordance with firm policies.
- Maintain complex attorney calendars, meetings, and deadlines.
- Coordinate attorney registrations for conferences and professional events.
- Communicate with prospective and existing clients regarding intake and billing matters.
- Draft, format, redline, and assemble corporate legal documents and correspondence.
- Create, organize, and manage PDF documents, including closing books and executed agreements.
- Provide backup administrative and secretarial support to the corporate team as needed.
Qualifications
- Minimum 5 years of experience as a legal secretary, preferably in corporate law.
- Experience supporting multiple attorneys simultaneously.
- Proficiency in Microsoft Office, Adobe Acrobat, and document management systems (iManage preferred).
- Strong organizational, communication, and multitasking skills.
- Familiarity with client intake, conflicts, billing systems, and tools such as DocuSign and expense platforms is a plus.
- Proactive, detail‑driven, and confident exercising sound judgment.
Compensation & Benefits
- Annual Salary Range: $90,000–$105,000 (based on experience)
- Comprehensive benefits package and modern office environment
Work Environment
- Primarily office‑based in a modern Irvine headquarters
- Hybrid schedule: 4 days onsite, 1 day remote
- Professional, collaborative, and inclusive workplace
If you are a qualified Corporate Legal Secretary interested in hearing more, please apply today!
Equal Opportunity Employer/Veterans/Disabled
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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance
