Contracts/Grants Reviewer 3

State of Louisiana

Baton Rouge, LA

This is a full-time position located at theCapitol Annex Building in Baton Rouge, LA.

This primary functions of this position will be to oversee grants and contracts for the agency, records management for the agency, and fleet management for the agency.

Agency Vision:
The Office of Cultural Development’s vision is to promote a Louisiana that values and embraces Louisiana cultural assets as essential in shaping a vibrant future for our communities and citizens.

Agency Mission:
The Office of Cultural Development serves the citizens of Louisiana by preserving, supporting, developing and promoting Louisiana culture, including archaeology, arts, French language and historic places.

Agency Philosophy Statement:
Louisiana’s cultural assets enhance communities, the economy, education and quality of life in our state. It is the Office of Cultural Development’s duty to serve the people of Louisiana by preserving, supporting, developing and promoting our archaeology, arts, French language and historic places.

An ideal candidate should possess the following competencies:
Demonstrating Accountability:The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Managing Resources:The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
Thinking Critically:The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.Five years of experience in contracts or grants management, procurement, financial management, or accounting; OR

Six years of full-time work experience in any field plus two years of experience in contracts or grants management, procurement, financial management, or accounting; OR

A bachelor’s degree plus two years of experience in contracts or grants management, procurement, financial management, or accounting; OR

An advanced degree in business or public administration, finance, economics, or statistics plus one year of experience in contracts or grants management, procurement, financial management, or accounting.

EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

Serves as grant agreement, contract award, and amendment staff for OCD programs. Originates, reviews and approves contract/grant applications, budgets, and amendment requests for completeness and conformance to departmental, agency, and state policies.
Coordinates with staff as appropriate to complete a detailed and thorough scope of work for each project. Ensure that all contracts and amendments comply with regulatory and departmental requirements.
Tracks the approval process of contracts/grants ensuring all necessary approvals are received.
Performs close-out of contracts to ensure all funds are expended or carried forward to the new fiscal year. Coordinates with contractors to ensure all final report documents are complete in accordance with agreements. Ensure all contract monitors submit final contract evaluation forms.
Serves as a primary contact person to work with CRT contracts reviewers and CRT legal counsel for questions about or actions needed on any agency contracts.
Work with other contracts/grant staff to ensure consistency across all OCD grants and contracts.
Serves as the fleet manager for OCD, ensuring maintenance and repairs of all vehicles in the fleet are conducted in a proactive manner to prolong the life of the vehicles.
Tracks all expenses and mileage for monthly reports for all OCD fleet vehicles.
Provides information to OCD Administration related to condition of all vehicles within OCD fleet and availability of replacement vehicles on state contract for new purchases.
Manages distribution of fueltrack credit cards for OCD fleet and OCD vehicle rentals.
Serves as the equipment manager for OCD, tracking inventory of equipment and electronics for all OCD facilities and staff.
Coordinates with OCD staff and State Surplus staff to surplus furniture and equipment that is no longer in use.
Develops and maintains the agency’s records retention policy in accordance with applicable state and federal legislation, regulations, and/or rules.
Develops policies, recommends procedures, and implements guidelines for managing the agency’s records in accordance with the approved records retention plan.
Assist with special projects as determined or assigned by the Assistant Secretary or Deputy Assistant Secretary.

Position-Specific Details:

Appointment Type: This is a probational appointment. Current permanent status state employees may be required to accept a probational appointment.
Work Schedule: This is a full-time position that reports in-office. This position may be required to work evenings, weekends, holidays, and/or overtime. This position may be required to travel.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply:

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*

The Office of the Lieutenant Governor and the Department of Culture, Recreation and Tourism are participants in the E-Verify system for identification and employment eligibility purposes.
Louisiana as a State, is a Model Employer for People with Disabilities.

For further information about this vacancy contact:

Pacee Wallace

Department of Culture, Recreation, & Tourism

1051 N. 3rdStreet

Baton Rouge, LA 70802

Phone: 225-342-8202

pwallace@crt.la.gov