JOB DESCRIPTION/SUMMARY� The Contracts and Procurement Specialist plays a central role in both subcontracting and prime contract administration functions across diverse project types, including general construction, fuels, MEC/UXO, environmental, and professional services. This position is responsible for the full lifecycle of subcontract and purchase order management — from pre-award planning to final closeout — as well as assisting with prime contract tracking, compliance, reporting, and interface.� This is a mid-level, professional position supporting both internal teams and external stakeholders, with a strong focus on Federal Government contracting. The ideal candidate will bring experience with Federal Acquisition Regulation (FAR), subcontract negotiation, document management, and cross-functional coordination.� This role reports to the Sr. Contracts & Procurement Manager and interfaces regularly with Project Managers, Division Leads, and Accounting/Finance personnel.� DUTIES AND RESPONSIBILITIES� Subcontract and Procurement Administration (Core)
Draft, issue, and negotiate a wide range of contractual instruments including:
Subcontracts
Purchase Orders (POs)
Change Orders (COs)
Professional Services Agreements (PSAs)
Master Services Agreements (MSAs)
Work Authorizations (WAs)
Develop and maintain complete, auditable procurement files in accordance with internal policy and federal guidelines
Support procurement planning and execution through all phases of project lifecycle
Monitor subcontractor compliance with insurance, bonding, safety, licensing, flowdown clauses, and other contractual requirements
Coordinate with Project Managers to align subcontract actions with project budgets, scopes, and schedules
� Prime Contract & Client-Facing Support (Secondary)
Assist with administration and tracking of Prime Contracts, Task Orders, and Modifications
Review and help maintain data logs, contract trackers, and compliance calendars
Coordinate with Sr. Contracts Manager and Legal/Finance on prime-related matters
Prepare and format correspondence, change documentation, and closeout packages for client-facing use
Assist with responses to Notices, REAs, Claims, and client audits
� Compliance and Internal Systems
Ensure alignment with FAR, DFARS, company SOPs, and applicable SBA/8(a) compliance requirements
Interface with internal systems (e.g., SharePoint, Deltek, Excel-based trackers) to maintain real-time contract data
Participate in recurring team meetings (REA updates, PCS, Contracts calls) to provide input and status
Support contract/subcontract closeout processes including lien waivers, vendor release, and file reconciliation
Track and follow up on COIs, reps & certs, SF1413s, and other compliance documents
� PERFORMANCE EXPECTATIONS (First 90 Days)
First 30 Days: Meet key project and program stakeholders; review all active projects assigned
By Day 45: Actively manage procurement and subcontracting actions for assigned projects
By Day 90: Independently manage full-cycle PO and subcontract administration under minimal supervision
� � MINIMUM QUALIFICATIONS, SKILLS, AND EDUCATIONAL REQUIREMENTS� Required:
Reading Comprehension – Ability to carefully review, interpret, and follow written instructions, contract documents, and technical material.
Microsoft Office Proficiency – Basic to intermediate ability with Word, Excel, Outlook, and PowerPoint for document drafting, spreadsheets, and communications.
Communication Skills – Strong verbal and written communication; able to interact professionally with colleagues, managers, and external partners.
Work Ethic & Mindset – Demonstrated reliability, willingness to learn, and the ability to stay focused on tasks in a deadline-driven environment.
� Preferred:
1–5 years of experience in procurement and/or federal government contracts administration
Experience with FFP, IDIQ, and T&M contracts
Familiarity with FAR/DFARS, SBA 8(a), and USACE/NAVFAC-type contracting
Solid understanding of procurement file documentation and compliance auditing
Strong written/verbal communication and negotiation skills
Prior experience with construction or environmental contracting
Working knowledge of professional services agreements and service procurements
NCMA/ISM/NIGP certifications
� WORK ENVIRONMENT
Position located in Boulder, CO (in-office presence required)
Reports to Sr. Contracts & Procurement Manager
Occasional overtime may be required to meet deadlines