Contract Support Specialist (CEI)

Description

Who we are looking for...

The Contract Support Specialist has the primary responsibility for processing all interim payments, payment adjustments, contract modifications and time adjustments to the contractor on publicly funded construction contracts. In addition, certification of the final payment amount to the contractor is required along with tracking and determining acceptability of all construction materials utilized on the project and ensuring proper supporting documentation is on file for all items of payment. Due to the high degree of responsibility required for this position, an increased level of attentiveness, punctuality, dependability, organization, and complex computer skills are required. In addition, general knowledge of construction terminology and contract language interpretation skills are required.

Key Responsibilities:

• Initiate, process, and finalize all monthly pay estimates to the contractor inclusive of all pay adjustments. Maintain all backup documentation in an organized fashion to support the amount paid on each monthly estimate including the final estimate.
• Maintain the official contract time tracking file inclusive of original contract time, additional days granted by contract modifications and any potential liquidated damages.
• Initiate authoring all contract modification documents inclusive of all required computer database entries required.
• Take primary responsibility to track original contract funding amounts, amounts paid to date, remaining funds available, overruns, underruns and identify and process additional funding needs.
• Provide support and assistance in calculating quantities and contract change amounts whether contract price based or based on actual time and materials utilized.
• Understand which surfaces are needed from the designer.
• Understand the survey data from the field.
• Prepare the survey data as needed for use in the software.
• Generate accurate earthwork quantities from the software.\
• Review sample result for conformance with contract documents and finalize samples status including creating comparison packages.
• Enter material samples and material certifications into the appropriate database and finalize as needed.
• Notify the project stakeholders of deficiencies and track the issue until proper resolution has been completed.
• Maintain the contractors grading system database and make timely entries as required.
• Maintain the Final As-Built Plans from beginning of the project until completion utilizing electric pdf markup methods including Bluebeam, Adobe, Acroplot, etc.
• Assembling Asphalt Lot packages
• Seeks Technology Integration and opportunities that can enhance the efficiency of the land development processes.
• Preparing the complete Final Estimate Package for submittal to the client
• Performs work under the general supervision of the Project Administrator and Sr. Project Engineer.

Requirements

• High school graduate or equivalent
• For personnel with Engineering, Engineering Technology, or Construction Management degrees:
• No prior experience is required.
• For personnel without Engineering, Engineering Technology, or Construction Management degrees:
• Four (4) years of CEI experience having performed/assisted in project related duties (i.e., Materials Acceptance and Certification (MAC) System input, progress, and final estimates, EEO compliance, processing Construction Contract changes, etc.); or
• Two (2) years of experience with 3D Modeling and CADD

Certifications Required:

• CTQP Final Estimates Level II

What you'll need to be successful...
Success in this job relies on your ability to provide professional communication to the client, informing the team of all significant activities, decisions, reports, material issues, public concerns and other communications related to the project. In addition, you’ll need the following qualifications:

• Exercising independent judgment in planning work details and making technical decisions related to the office aspects of the project
• Familiarity with the department’s procedures covering the project related duties as stated above and proficient in the computer programs necessary to perform those duties
• Ability to become proficient in Trimble Business Center - Heavy Construction Edition (HCE) or approved surface to surface comparison software and Engineering Menu.

Certifications Desired:

• CTQP Level II (Asphalt / earthwork / concrete)
• CTQP – Drilled Shaft & Pile Driving
• ICS 100, 200, 700

Who we are…Trusted Advisors, Creating Community

Our firm has assembled a remarkable team encompassing a wide range of experiences and backgrounds. Through collaborative efforts in a supportive environment, we consistently deliver top-notch work of exceptional quality. We prioritize the growth and fulfillment of each team member, providing ample opportunities for professional and personal development.

A key factor in this, is our engagement with high-caliber, 'Class-A' projects and esteemed clients. We approach our work with unwavering passion, recognizing the positive impact we have on the communities we serve.

https://www.etminc.com/culture/

What we offer…

We recognize and reward hard work, we offer a competitive salary, full benefits package, and a potential performance-based bonus. More than four decades ago, England-Thims & Miller, Inc. was founded by three visionaries who wanted to take care of their clients with a focus on boutique, customer-centric, best-in-class services. Today, with the help of over 300, we have built a business around taking care of not only said clients but our communities and team members.

What to do next…

If England-Thims & Miller, Inc. sounds like the place for you (and if you have the qualifications, drive, and passion to match), we invite you to become a member of our winning team! Once you're part of our ETM family, we'll continue to invest in you as a valuable asset in our company.

This job description is representative of typical responsibilities and is not intended to be a complete list of all duties or skills required for the job. It is subject to review and change at any time, with or without notice, in accordance with company needs.

ETM is proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.