Contract Specialist

JobSummary

This position is assigned to the Business Operations Branch of the Non-Appropriated Fund (NAF) Fleet & Family Readiness Support Services Department of Fleet & Family Readiness Program (FFR), Commander, Navy Region Northwest. The purpose is to provide centralized support for both NAF and APF procurement, contracting, and NAF purchase card (PC) purchases of a range of commodities, services, minor construction and/or repair services at multiple installations throughout Navy Region Northwest.

LowGrade

3

HighGrade

3

PromotionPotential

None

SubAgencyName

Commander, Naval Installations Command, CNRNW N94

OrganizationCodes

NV/NV52

Relocation

False

HiringPath

• public

MCOTags

TotalOpenings

1

AgencyMarketingStatement

Welcome to Navy Region Northwest, the third largest fleet concentration area in the continental United States. Navy Region Northwest's mission is to support the fleet, fighter and family in order to provide ready Naval forces able to execute our nation's defense. We are military, civil service, and contractor professionals who together operate the Navy's premier shore installations. Situated in one of the most beautiful locations in the world, the area offers a unique setting with a variety of activities and opportunities for service members and their families.

TravelCode

1

ApplyOnlineUrl

https://apply.usastaffing.gov/Application/Apply

DetailStatusUrl

https://apply.usastaffing.gov/Application/ApplicationStatus

MajorDuties

• Procurement and Contracting Supports acquisition needs for procurement of a variety of commodities and services for Navy Region Northwest FFR activities, including Morale, Welfare and Recreation; Child Services; Warfighter Services; Family and Unaccompanied Housing; and Food, Beverage, and Entertainment. Examples of such items and services include fitness equipment, furniture, vehicles, food, toys, school supplies, resale tickets, concession concerts, electronics, commercial equipment, communication services, entertainment/concessionaire contracts and minor construction and repair services. Receives and analyzes purchase requests and other related documents for supplies and services. Determines best methods of procurement (i.e. contract purchase order, NAF Purchase Card, etc.) Recommends product substitutions, based on input from purchasers and venders. Develops a procurement plan by reviewing previous history, market conditions, and specifications or technical data packages. Determines adequacy and completeness of description, which involves research of various manuals and catalogs, or discussions with manufacturer's representatives or requisitioning sources to identify and initiate any corrections required. Selects appropriate contract type, contract terms, pricing provisions, applicable contract clauses, sources, acquisition methods, and negotiates a wide range of contractual actions. Reviews contract requisitions and determines appropriate methods of acquisition, i.e., formal advertising, negotiation, sole source or from existing government contracts. Policy and procedure is followed and cited when requested. Performs detailed analysis of bids or proposals received, ensuring strict compliance with specifications on advertised procurements, and recommends award to best value bidder providing such compliance. Contacts vendors or contractors to negotiate prices which appear either excessive or underestimated, to request earlier delivery date, for closer conformance to specifications, or similar matters. Prepares applicable determinations and findings, conducts pre-proposal conferences, receives and evaluates proposals in conjunction with price/cost analysts or other technical personnel and makes a presentation to a contract review board or source selection authority when appropriate. Drafts final contract including specifications, packing and shipping requirements, inspection instructions, and all other special and standard clauses. Prepares recommendations for awards, documenting reasons for decisions including justifying basis for not recommending lowest bidder. Administers contract through telephone, correspondence, electronically or through conferences with contractors to clarify guidance concerning obligations to perform within contractual terms and such issues as billing procedures, material submittals and permits. Reviews, analyzes and recommends action on problem situations relating to incomplete specifications, material shortages or termination for convenience. Recommends issuing cure or show cause notices when the contractor is not in compliance with contract terms. Investigates circumstances to determine alternative courses of action for consideration such as extension of delivery schedule, price adjustments, or modifications to the contract. Prepares termination files and makes recommendations for termination actions for default by contractor when alternative actions are unsuccessful. Maintains official contract file until contract is fully satisfied and closed. Credit Card Functions Processes NAF Purchase requests within authorized limits. Screens for mandatory sources, research vendors, verify availability of requested items, identify possible substitutions, verify delivery dates, and notify customer of status. Ensures buys meet all requirements and regulations for valid NAF Purchase card purchases and obtain required approvals for special items. Reconciles and certifies monthly billing statements and provide monthly audit information. Completes and maintains continued training requirements. General Tasks Establishes and maintains office records of various types that may be needed or will assist in the efficient operation of the office. Ensures files have all pertinent documents and signatures. Maintains and updates file systems to enable quick and efficient retrieval of information. Maintains resource files. Provides training on procurement processes and policies to customers via correspondence, telecommunication, virtually or in a formal training environment as scheduled. Answers customer questions daily. Assesses customer level of understanding and recommends appropriate training. Resolves issues and provides recommendations that will improve work effectiveness. Performs other related duties as assigned.

Education

There is no educational requirement for this position.

Requirements

Evaluations

1st cutoff review of applicants will be on 17 April 2026. All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews. This vacancy may be used for up to 60 days to fill additional vacancies.

HowToApply

To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above. The complete application package must be submitted by 11:59 PM (EST) on 04/30/2026 to receive consideration. To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application. To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12928938It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=ApplicantTo verify or check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/statusDON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper consideration is given.

WhatToExpectNext

Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application.

RequiredDocuments

Résumé: Resume limited to 2 pages showing relevant experience (cover letter optional). For more guidance about the 2-page limit on resumes, visit here: Resume Requirements. Proof of education/training: if applicable, provide a copy of your awarded/conferred college transcript(s), if degree hasn't been conferred provide copy of HS Diploma, GED, or equivalent If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.) If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50

Benefits

BenefitsUrl

https://benefitsfair.online/cnic/

OtherInformation

KeyRequirements

WithinArea

False

CommuteDistance

0

ServiceType

01

AnnouncementClosingType

01

AgencyContactEmail

cnrnwn9nafhr@us.navy.mil

SecurityClearance

Other

DrugTestRequired

False

PositionSensitivitiy

Non-sensitive (NS)/Low Risk

AdjudicationType

• Suitability/Fitness