Construction Staff Accountant

Job Title: Staff Accountant

Job Description

We are seeking a hands-on Staff Accountant with construction accounting experience to support day-to-day accounting, job costing, and billing in a fast-paced, small-company environment. This role works heavily in QuickBooks Desktop and partners with internal teams and external accountants.

Responsibilities

Project Accounting & Job Costing

• Track and report construction job costs and backlog
• Maintain job cost data, retainage, and equipment costing
• Support month-end and year-end close

Accounts Payable (Subcontractors & Vendors)

• Process invoices and manage vendor relationships
• Maintain compliance documentation (W-9s, COIs, lien waivers, warranties)

Accounts Receivable & Contract Billing

• Prepare and reconcile monthly contract billing ($10–15M revenue)
• Issue client invoices and follow up on collections
• Maintain labor billing rates and intercompany billing entries

Payroll & Labor Compliance

• Assist with certified payroll and OCIP reporting (10–20 employees)
• Prepare payroll and labor reports by class code
• Maintain knowledge of union wages and benefits

Insurance, Compliance & Reporting

• Support insurance renewals, audits, and credit applications
• Manage compliance reporting, prequalification, and ISN/Highwire submissions

Essential Skills

• Proficiency in reconciliation, QuickBooks Desktop, and job costing.
• Experience with contract billing and cash flow management.
• Knowledge of accounts payable and receivable processes.
• Familiarity with certified payroll and union benefits.
• Ability to handle month-end and year-end close processes.
• Associate's degree in Accounting or related field.

Additional Skills & Qualifications

• General ledger experience.
• Understanding of union payroll and benefits.

Work Environment

The work schedule is Monday through Friday, 8am-4:30pm, onsite with no hybrid flexibility. The office is located in an old house, providing a close, family-owned company feel. The role involves overseeing and supporting an existing team member and collaborating with the certified payroll team. The environment requires quick adaptation as priorities may shift, emphasizing the need for flexibility in a small company setting.

This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno @astoncarter.com along with your availability for a 10-minute phone call.

This is a Contract to Hire position based out of Woodbridge, NJ.

The pay range for this position is $33.65 - $40.87/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Woodbridge,NJ.

This position is anticipated to close on Apr 21, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.