Pay: $80k annually
The pay listed is the salary for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.
Benefit Information:
ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM 2026 Employee Benefits | Staff & Management.
Essential Duties & Responsibilities
Event & Room Management
- Manage bookings and event reservations through Outlook and the internal campus calendar.
- Review event requests and coordinate follow‑up details with organizers.
- Set up event spaces including tables, chairs, linens, whiteboards, screens, flipcharts, and other materials as requested.
- Ensure meeting rooms are fully stocked with appropriate supplies (pens, pads, markers, clipboards, handouts, etc.).
- Refresh rooms between meetings and maintain readiness throughout the day.
- Set up directional signage and assist with on‑site redirection as needed.
- Escort and assist clients and visitors throughout the building.
- Create work orders for facilities, janitorial, or AV support as required.
Communication & Coordination
- Maintain consistent communication with clients, guests, team members, vendors, and support departments.
- Build strong relationships with internal partners such as facilities, janitorial, catering, security, and AV teams.
- Monitor in-house event activity and provide support as needed.
- Provide recommendations for appropriate room setups and collaborate to resolve unique setup challenges.
Event Support
- Support virtual and hybrid event needs, including creating and sharing Zoom links and handling basic recording distribution.
- Assist event organizers before, during, and after events.
- Coordinate with external vendors, including catering partners, for event setup and service.
- Assist with promotional materials and campus event communications.
AV & Facilities Oversight
- Provide basic audio‑visual assistance (equipment setup, troubleshooting simple issues, confirming functionality).
- Maintain an organized AV storage area and ensure equipment is properly charged and ready for use.
- Report AV, equipment, or facility malfunctions through the appropriate channels.
- Ensure fire safety clearances and room layout compliance.
- Conduct weekly site inspections of meeting rooms and notify appropriate departments of items requiring service.
Reporting, Documentation, & Promotions
- Upload event photos and related data into SharePoint.
- Provide weekly event summaries to the communications team for newsletter inclusion.
- Create flyers and promotional materials for internal events.
- Maintain accurate inventory of event‑related supplies and notify supervisors when restocking is required.
Other Responsibilities
- Perform janitorial‑adjacent tasks when needed (spot cleaning, trash removal tied to room flip, etc.).
- Complete other duties as assigned.
