Purpose
To provide commercial support to Oceaneering’s Offshore Projects Group (OPG) and Subsea Robotics (SSR) Business Groups as needed. In collaboration with the Tender Supervisor and with oversight from the Tender Managers where needed, the Commercial Coordinator is responsible for preparing quotes and tenders, reviewing basic contractual documents, organizing and facilitating commercial risk assessments when warranted, providing advice on established contracts, estimating various scopes of work, interfacing between a number of support functions including Operations, Sales / Business Development, Legal, Tax, Compliance, Contracts, HSE, SCM and QA in support of facilitating the overall bidding process through to completion.
Location
ESSENTIAL
Log commercial inquiries and distribute as necessary.
Prepare bid cost spreadsheets, price quotations and budgetary / firm proposals as required.
Compile tender and pre-qualification documents to meet deadlines as required.
Prepare standard quotes daily and route for approval in line with defined processes.
Review basic contractual documents (PO's, Work Orders, Service Orders) from a contractual and commercial perspective to ensure compliance with company policies and practices.
Negotiate anomalies and exceptions within basic contractual documents with clients (e.g. resolve entity issues, applicable contractual terms and conditions, delivery dates, quantity and pricing issues).
Coordinate the internal inputs into tenders and obtain appropriate advice to ensure a timely and compliant response (e.g. Engineering, operational Subject Matter Experts, SCM, tax, legal, contracts, compliance, HSE, QA etc, as appropriate).
Communicate with external and internal clients when needed for the purpose of gathering feedback and associated monitoring and filing.
Update various commercial department databases as required in a timely manner.
Provide guidance on contractual obligations to ensure work is performed/delivered in accordance with agreed Terms.
Prepare requests for contractual deviations and amendments in line with changing requirements.
Prepare handover documents to other departments in line with defined processes.
Communicate commercial, financial and operational concepts professionally (both written and verbally).
Prepare and give bid review presentations to management.
NON-ESSENTIAL
Provide general assistance to the Commercial Department as required.
Check completeness of department filing systems and communicate discrepancies.
Compile and update standard boilerplate and other related commercial material.
Other duties as assigned.