The Glennallen Trial Court of the Alaska Court System (ACS) is seeking a dynamic, motivated professional to join our team as a Clerk of Court (salary range 12). This key role leads and oversees clerical operations in the Glennallen Court while also providing essential backup and remote support to the Cordova and Valdez courts. If you’re ready to take on a leadership position that keeps the justice system running smoothly across multiple communities, this is your opportunity to make a meaningful impact.
Trial Court Case Management and Support
This position will provide professional technical support, leadership, and supervision of the various functions of the clerk's office including processing of all criminal, civil, small claims, minor offense, probate and children's cases. In this capacity, you will assure efficient case flow management, integrity of court records, files, and accounts, effective jury management, in-court procedures, accurate warrant procedure, and collection and disbursement of fines, restitution, and other funds.
Assuring that ACS rules and Third District policies and procedures are followed within the court, you will review statutes, rules, bills, codes, policies, and procedures and apply them as required. You will coordinate closely with the Valdez and Cordova courts as a team to ensure coverage of all essential operations and calendars and occasionally assist other Third District rural courts.
Accounting / Bookkeeping
This position will be required to balance the cash ledger and journal for the court's trust fund, make deposits, report quarterly and monthly to Fiscal Operations, issue checks and ensure distribution of monies in a timely manner. In addition, the incumbent will be expected to pick up mail from the post office and make bank deposits using their personal vehicle. Reimbursement for mileage will be provided.
External Public Relations and Special Assignments
You will receive and respond to complaints from the general public, parties, attorneys, judges and others about the Glennallen Trial Court, conduct investigations as necessary to resolve problems, and with the judge, serve as liaison for the court with local public agencies and a variety of organizations on issues of mutual concern.
Facility and Materials Management
This position will operate, troubleshoot, and update computer systems and records, assure that data is entered correctly and work with information services on all technology-related matters.
The Work Hours
This position is scheduled to work 37.5 hours per week. The work hours for this position are Monday - Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.
Exceptional Benefits for Full-Time Employees
We offer a competitive benefits package that includes 12 paid holidays, medical, dental, and optional vision coverage, and employer-paid life insurance. Employees are enrolled in the Public Employees Retirement System (PERS)and the Alaska Supplemental Annuity Plan (SBS), with access to the Alaska Deferred Compensation Plan. Personal leaveis accrued for vacation, illness, or personal needs.
Enjoy peace of mind and long-term security while serving your community.
See http://doa.alaska.gov/drb/index.html for additional information.
For more information on the Alaska Court System, please visit:http://www.courts.alaska.gov
For informationabout what state courts do, please watch the following short video:
VIDEO: The who, what, when, where and how of state courts
The Alaska Court System is an EEO employer and proudly promotes diversity.
Graduation from high school or completion of a General Education Development (GED) certificate AND one year of general clerical, office or retail work experience.This applies to your application submission.
Documents to be Attached to the Application (REQUIRED):
LETTER OF INTEREST
Please attach a professional letter of interest to your application before submitting it online or, if unable to attach to your application, email it torecruitment@akcourts.gov.
Your letter of interest should:
1) Be professionally written and include proper format, grammar, spelling, andpunctuation.
2) Explain how you meet the minimum qualifications of the position.
3) Express your interest in employment with the Alaska Court System.
The letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.
LEGAL EMPLOYMENT
The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The Alaska Court System does not sponsor visas.
WORK EXPERIENCE
If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.
EDUCATION
If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications for the position and are required with each application.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.
SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.
MULTIPLE VACANCIES NOTICE
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to sixty (60) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
NEPOTISM REVIEW
To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.
BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.
Contact Title:Recruitment
E-Mail:recruitment@akcourts.gov
Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501
Phone Number: (907) 264-8242