Chief Department Administrator, Microbiology & Immunology

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The mission of the University of Michigan Medical School is to transform health through bold and innovative education, discovery and service. This mission is supported by a set of strategic pillars with our commitment to people, discovery, education, care and service.

The Department of Microbiology and Immunology in the University of Michigan Medical School has been a leader in advancing knowledge of the interactions between microbes and humans that dictate health or disease for over a century. The Department of Microbiology and Immunology is engaged in undergraduate, graduate, and professional education as well as post-graduate training and research. Current research areas include bacterial pathogenesis, virology, microbiome and immunology studies using the tools of molecular biology, genetic screens, cell culture, models of infection, molecular imaging, transgenic animals, and bioinformatics. Additional information about the Department of Micobiology and Immunology can be found here:

https://medschool.umich.edu/departments/microbiology-immunology/about

The Department is looking for a Chief Department Administrator (CDA) to partner with the Department Chair to manage departmental operations and accomplish strategic initiatives of the department that are aligned with the overall vision of Michigan Medicine.

The CDA has additional accountability to the Medical School's Executive Director for Administration and Chief Operating Officer for academic activities and to University of Michigan Health leadership for clinical activities.

Responsibilities*

Operational Accountability

• Partners with the Department Chair and the leadership team to align departmental goals with the Michigan Medicine strategy, and implement a plan to accomplish these goals.
• Manages the department's financial performance, human resources, service agreements with internal and external stakeholders, research administration, space utilization, and educational administrative activities.
• Partners with the Department Chair in all areas of faculty affairs including appointment, promotion, and faculty satisfaction.
• Partners with faculty affairs in the Dean's Office of the medical school and medical school finance for faculty economics and planning.
• Provides guidance and mentorship to faculty in administrative roles.
• Is responsible for managing the Department administrative, educational and facilities staff members.
• Stays apprised of current issues affecting an academic medical center, understands how these may impact the department, and adjusts strategy accordingly.

Along with the Chair, serves as a key resource and point person for all faculty, trainees and staff in the department as needs arise.

Leadership Competencies

• Collaborates to create a shared vision, effectively communicates the vision and inspires stakeholders to build consensus.
• Creates value for the Michigan Medicine community by fostering a climate of service excellence.
• Leads innovation and change through the application of lean thinking philosophy, tools and techniques to increase operational efficiencies.
• Fosters and supports a work climate that is inclusive and elicits a high level of team engagement.
• Collaborates and builds inclusive relationships with appropriate stakeholders and models respect, recognition, helpfulness and collaboration.
• Coaches and develops others and provides professional development support. Develops talent with both the individual and organizational needs in mind.
• Develops a culture of accountability, provides the team with the strategic direction, prioritization and support in order to achieve results.
• Identifies problems and involves appropriate individuals to reach resolution.
• Ensures compliance with Michigan Medicine Human Resources policies.
• Leads in the alignment of Michigan Medicine culture by being organizationally astute and leveraging processes and relationships to succeed.
• Adapts oneself in a complex environment, adjusting as required and always engaging in self-reflection, continual learning and growth.
• Acts with courage and confidence to encourage creative thinking, seize opportunities, demonstrate personal conviction and convey an optimistic outlook.
• Communicates effectively to a multitude of audiences, using the appropriate medium/s of communication at the appropriate time in order to elicit feedback, share information and construct messaging that will have the maximum impact on others.

Required Qualifications*

• MBA, MPH or equivalent combination of education and experience.
• 5+ years of leadership experience in a related field.
• Demonstrated ability to present and gain acceptance of ideas and proposals.
• Knowledge of finance, accounting, budgeting and data analysis.
• Demonstrated strength in verbal and written communication.
• Demonstrated ability to be an effective leader in a complex and dynamic organization.
• Knowledge of funds flow in the organization.
• Willingness to work primarily on site, with ability to manage staff on hybrid schedules
• Experience and willingness to engage in difficult conversations when necessary.

Desired Qualifications*

• Experience in managing research and grant activity and knowledge of pre- and post- award management and research compliance.
• Experience in fund accounting and University of Michigan policies and procedures.
• Working knowledge of student educational processes and funds flow.
• Experience in developing and preparing contracts and proposals.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.