This position is responsible for meetings, banquets, weddings and special events for sales and catering, on and off property, from the creation of the event to the final follow-up. The coordinator assists with the organization of the events, financial planning and budgeting for the events and supervises the events as they happen. The coordinator also promotes and up sells the property to various market segments to obtain more catering business and to increase revenue.
Manage group bookings coordinated through Sales and Catering
Serve as the primary liaison between clients and all departments supporting events
Maintain organized event files and follow established checklists to track progress and ensure all event details are completed, including rooming lists, transportation, meeting logistics, restaurant reservations, shipping arrangements, and payment information
Perform daily account maintenance within the Delphi system
Provide administrative support for group bookings, including maintaining files, creating contacts, answering phones, and scheduling client meetings
Prepare and distribute informational memos to supporting departments
Be present during assigned events to ensure smooth execution and address necessary adjustments
Maintain clear and professional communication with all departments and coworkers
Assist with daily office operations in the absence of the Catering Administrative Assistant, including answering phones, mail distribution, and event communications
Contribute creative ideas and recommendations to enhance event execution
Uphold and exemplify the company’s core values, mission, vision, and DEI (Diversity, Equity, and Inclusion) culture
Perform other job-related duties as assigned