Case Administrator I

JobSummary

Case Administrators are responsible for maintaining case data and court records. They often communicate with attorneys who practice in the Court and parties who represent themselves, helping create positive public impressions about the Judiciary.

LowGrade

24

HighGrade

24

PromotionPotential

26

PromotionPotentialAdditionalText

Promotion potential to CL 25 and CL 26, without further competition, based on eligibility and needs of the office.

SubAgencyName

Western District of New York

OrganizationCodes

JL/JL02

Relocation

False

HiringPath

• public

MCOTags

TotalOpenings

1

AgencyMarketingStatement

The successful candidate must exhibit the highest standards of excellence and integrity, and display, at all times and to all persons, a courteous, professional and cooperative attitude.

TravelCode

1

MajorDuties

• - Open new cases in case management system, assign case numbers, and docket initial opening events. - Receive and process documents received from filing parties and attorneys. Scan paper documents and upload pdf to database following the Clerk's procedures. Review electronically filed documents for compliance with the rules of the Court. - Verify and issue summons. - Check for prior or prohibited filings. - Verify attorney's authority to practice. - Monitor appropriate release of exhibits and sealed documents. - Answer and route incoming calls and provide information. - Assist the public in the use of computerized databases. - Maintain, file, retrieve, copy, and certify court records. - Provide irregular back-up support throughout the Court, including tasks related to intake/reception, juror selection, mail handling, and special events. - Adhere to procedures of the court. - Perform other duties as assigned.

Education

Associate's degree or higher.

Requirements

Employees must adhere to a Code of Conduct. The Court provides reasonable accommodations to applicants with disabilities. Veterans' preference is not a factor used in Judicial Branch appointments. Applicants must be U.S. citizens or lawful permanent residents seeking U.S. citizenship. Positions with the U.S. Courts are excepted service appointments, which are "at will" and may be terminated with or without cause. Employees are required to use electronic funds transfer for payroll deposit.

Evaluations

We will review your resume and supporting documents to ensure you meet the basic qualification requirements. We will evaluate each applicant who meets the basic qualifications on the information provided and evaluate your relevant professional, educational, and work experiences as it relates to fundamental competencies, identified in the Qualifications section above, required for this position.

HowToApply

Please submit a cover letter, resumé, and AO78 Application for Judicial Branch Federal Employment (found at https://www.nywd.uscourts.gov/sites/nywd/files/AO78with78B.pdf) as a single PDF attachment by email to: applications@nywd.uscourts.gov subject line "Case Administrator I, Reference No. 26-04." Save the documents as one PDF, using your first name_last name. When the AO78 is filled out electronically and returned by email, the fillable form must first be resaved and submitted as a non-fillable PDF before submission, otherwise the form will appear blank. Applicants are not required to complete the AO78, page 5, Optional Background Information until the time of a conditional offer.

WhatToExpectNext

Only candidates selected for an interview will be notified and must travel at their own expense.

RequiredDocuments

Cover letter, resumé, and AO78 Application for Judicial Branch Federal Employment (found at https://www.nywd.uscourts.gov/sites/nywd/files/AO78with78B.pdf)

Benefits

BenefitsUrl

https://www.uscourts.gov/careers/benefits

OtherInformation

This position is assigned to the Office of the Clerk and reports to the Operations Manager.

KeyRequirements

WithinArea

False

CommuteDistance

0

ServiceType

02

AnnouncementClosingType

01

AgencyContactEmail

applications@nywd.uscourts.gov

AgencyContactPhone

0000000000

SecurityClearance

Other

DrugTestRequired

False

AdjudicationType