Overview:
The Buyer Administrator plays a key operational role focused on purchase request processing, supplier coordination, system accuracy, and day-to-day buying support across managed spend categories.
This role emphasizes transactional execution, policy compliance, and administrative excellence. The Buyer Administrator serves as a primary point of contact for internal requestors, buyers, and Procure-to-Pay partners to ensure timely and accurate purchasing activity.
Key Responsibilities
• Review, and validate purchase requests in Ariba and Oracle, ensuring completeness, accuracy, and compliance with procurement policies.
• Create, update, and maintain purchase orders (POs), and related documentation in procurement systems.
• Support assigned buyers and category leads by handling administrative and operational purchasing tasks.
• Provide guidance and hands-on support to internal users, including educating requestors on how to create and submit Purchase Requisitions (PRs) when needed to ensure accurate and compliant requests.
• Partner with Procure to Pay (PTP), Accounts Payable, suppliers, and business stakeholders to resolve time sensitive invoice, purchase order, and goods receipt issues to ensure accurate and timely payment.
• Ensure correct use of preferred suppliers, contracts, and buying channels in accordance with sourcing guidance.
• Monitor purchasing queues and workflow backlogs to ensure requests are processed within established service levels.
• Assist with data entry, reporting, and ad-hoc analysis related to purchase activity, spend tracking, and compliance metrics.
• Support system initiatives such as ERP enhancements, buying-channel rollouts, and procurement tool updates by assisting with testing, data cleanup, and user support.
• Contribute to continuous improvement efforts by identifying recurring issues, gaps in process, or training needs.
Basic Qualifications
• 1-3 years of experience in procurement operations, buying administration, or procure-to-pay support.
• Bachelors degree in Business, Supply Chain, Finance, or a related field (or equivalent experience).
• Working knowledge of procurement systems such as Ariba, Oracle, or SAP.
• Strong proficiency in Microsoft Excel and other Microsoft Office tools.
• High attention to detail with strong organizational and follow-through skills.
Preferred Qualifications
• Experience supporting indirect procurement or shared services procurement teams.
• Familiarity with media, entertainment, or large enterprise environments.
• Strong customer service mindset with the ability to support a high volume of requests.
• Ability to follow established processes while adapting to evolving system and business needs.
• Clear written and verbal communication skills for interacting with internal stakeholders and suppliers.