Our client, a metal rail fabricator is looking for a bookkeeper who will work in collaboration with the owner, AR manager, additional office personnel and outside CPA. The candidate must be able to work independently and communicate with outside vendors on billing-related matters.
Responsibilities:
• Maintain attendance records & PTO tracking
• Process payroll with, including weekly timecards for approximately 40 employees in a timely matter
• Process employee expense report
• Provide information to the external accountant who creates the company’s financial statements and year-end tax returns as well as prepare information for quarterly review records
• Make quarterly corporate estimated tax payments
• Maintain orderly accounting filing system
• Post journal entries daily to General Leger
• Process A/R – Invoices entered and created using Job Power (accounting software)
• Reconcile invoices and process A/P in a timely matter
• Pay supplier invoices in a timely manner
• Revie purchase orders and bill of ladings to verify that all the required items were received prior to releasing checks for payment to vendors
• Create additional financial reports as needed (balance sheet, income statements, A/P & A/R aging reports)
• Daily bank reconciliation
• Quarterly state sales tax filings
• Year-end reporting
• New York State & New Jersey Sales Tax reconciliation and payment through online portal
• Maintain the petty cash fund
• Comply with local, state, and federal government reporting system
• Provide administrative support to management as requested
• Communicate effectively with associates, superiors, vendors
• Complete other duties as assigned
• Bank statement and credit card statement reconciliations
• Answering incoming business phone calls and routing them accordingly
• Submit payroll data monthly for workers’ compensation premiums
• Annual workers compensation audit
• Monthly end closing of bank accounts in accounting software
• Facilitate pre-boarding documentation and benefit enrollment for new hires
• Manage changes to enrollment on retirement plan and healthcare benefits
• Administration of company health reimbursement account (HRA plan)
• Miscellaneous annual certifications/renewals/fillings
Qualifications:
• Minimum of 5 years of paid full charge bookkeeping or small business accounting experience
• College degree in accounting is a plus
• Extensive experience using accounting software
• Experience in Bank Reconciliations and General Leger
• Proficient in Accounts Payable
• Excellent math, verbal and filing skills
• Must be organized and meticulous
• Familiarity with Purchase Order system
• Experience with the construction industry preferred
• Familiarity with AIA requisitions and change order form & processes preferred
• Extensive experience with Excel, creating and maintaining spreadsheets with formulars
• Knowledge of Job Power software preferred but not required
• Ability to work in a fast-paced and dynamic environment
• Excellent planning, organization and time management skills
• Excellent written and oral communication skills and clear handwriting