Board Relations Coodinator (Part-Time)

The University of Louisiana System Board Office has a vacancy. This position is part-time.

The University of Louisiana System Board Office is seeking a highly organized professional to provide essential administrative and operational support to the Board of Supervisors. This role ensures effective communication, accurate documentation, and smooth coordination of Board meetings, committees, and official activities.

The following are required:
• Associate degree in Office Administration, Public Administration, Business, Communications, or related field; or at least 3 years of professional administrative experience.

Core Compentency/Knowledge Areas:
• Strong communication, organizational, and interpersonal skills.
• Exceptional writing, editing, and proofreading skills with strong attention to detail.

Preferred Qualifications:
• Experience supporting boards, commissions, or executive leadership.
• Knowledge of the Louisiana Public Records Act and Open Meetings Law.
• Proficiency in Microsoft Office Suite and virtual meeting platforms; experience with OnBoard.Responsibilities include but are not limited to:
• Serving as a primary liaison to Board Members and managing communications via email, phone, and the OnBoard platform.
• Coordinating meeting schedules, preparing annual calendars, managing venue arrangements, and handling logistics such as hotel reservations.
• Preparing and organizing agendas, meeting materials, official notices, and detailed, accurate minutes.
• Maintaining official Board records including agendas, minutes, historical documentation, and Board Member credentials.
• Preparing correspondence, travel reimbursements, researching historical data, and assisting with special projects.
• Maintaining accurate contact information and assisting with System-wide programs, special events, and office support needs.

Position Specific Details:

Appointment Type: This vacancy is unclassified.

Louisiana is a "State as a Model Employer" for People with Disabilities.

This postion is part-time.

How to Apply:

No Civil Service test scoreis required in order to be considered for this vacancy.

Please submit your electronic résumé as a PDF to erica.calais@ulsystem.edu, using the subject line: “Board Relations Coordinator Application – Your Name.” Your résumémust be submitted by April 21, 2026 for consideration.

*Information to support your eligibility for this job title must be included on the résumé (i.e., relevant, detailed experience/education).

Applicants qualifying based on an associate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. The selected candidate will be required to submit original documentation upon hire.

Contact Information:

For further information about thisposting, please contact:
Erica R. Gay
HR Specialist
Division of Administration/Office of Human Resources
email:erica.gay@la.gov