The Firm Billing Coordinator supports the billing and collections functions on a firm-wide basis. This role is responsible for ensuring the accurate and timely preparation of invoices for the firm’s clients, and for supporting the firm’s partners with managing their client inventories.
This position will report directly to the firm’s Principal Attorney, with additional oversight by the firm’s Sr. Director of Operations and Administration. Regular activities include client matter setup to ensure rates, billing systems/practices (including eBilling, as appropriate) and invoicing conforms with client billing requirements; preparing and distributing pre-bills for partner review; generating invoices to clients; and following up with clients on payment progress.
This position will reside in either the Los Angeles or Sacramento office. Interested applicants should submit a cover letter and resume to [email protected].
Responsibilities:
- Supporting Partners by managing all aspects of billing for assigned clients and matters.
- Setting up client billing files.
- Prepare, review, and process monthly prebills and final invoices with a high degree of accuracy.
- Allocating monthly costs items to relevant clients.
- Reviewing time entries to ensure conformance with client and firm billing requirements (block billing, task codes, etc.); editing time entries in accordance with partner instructions.
- Communicating with staff on billing issues/corrections.
- Ensuring successful submission of all invoices in client eBilling systems.
- Contacting new clients to review billing and payment procedures and coordinating handling of any special requests.
- Tracking of special client billing arrangements (monthly flat fees, retainers, lump sum payments) to ensure correct billing and collection.
- Monitoring accounts receivables and overdue payments and follow up with clients regarding same.
Education and Experience:
- Bachelor’s Degree from four-year college or university and minimum 2-3 years of experience working with Timeslips or other billing software.
- Familiarity with electronic billing utilizing the e-Billing Hub and various eBilling vendor sites.
- Proficiency in Outlook, Word, Excel and PDF software.
- Detail Oriented, highly organized and possess excellent customer service skills.
- Law firm experience is highly preferred, but not required.
Benefits we offer
- Health and dental insurance
- Life and disability insurance
- 401(k) plan and match
- Flexible Spending Account
- Paid Holidays
- Paid Vacation, Accrued bi-weekly
- 5 Days of Sick time
This is a full-time, exempt position with a salary of $90,000.00 - $120,000.00 per year (commensurate with experience).