Billing Specialist

A professional services organization is seeking a Billing & Collections Specialist with experience supporting legal billing and accounts receivable functions. This role focuses on managing the billing lifecycle, maintaining compliance with client requirements, and supporting timely collections in a fast‑paced environment.

The ideal background includes hands-on billing experience within a legal or professional services setting and the ability to partner effectively with attorneys and internal stakeholders.

Key Responsibilities

• Prepare, review, and process client invoices with accuracy and attention to detail
• Partner with legal and administrative teams to review and finalize prebills
• Generate and distribute invoices along with supporting documentation
• Submit invoices through multiple channels, including electronic billing platforms and email
• Monitor and resolve electronic billing issues, including rejections and compliance requirements
• Ensure invoices align with client‑specific billing guidelines and deadlines
• Track billing activity to support timely monthly cycles
• Manage assigned accounts receivable, monitor aging, and follow up on past‑due balances
• Communicate professionally with clients regarding billing and payment status
• Maintain accurate records of billing and collection activity
• Support AR reporting, aging summaries, and internal status updates
• Assist with billing and collections processes tied to month‑end and close activities

Qualifications

• 3–5+ years of billing and/or collections experience, preferably within legal or professional services
• Familiarity with time and billing systems and electronic invoicing platforms
• Strong attention to detail and data accuracy
• Well‑organized with the ability to manage multiple priorities
• Comfortable working in deadline‑driven environments
• Clear written and verbal communication skills
• Ability to work both independently and collaboratively