Job Title: Associate Proposal Writer (Energy / Utilities)
Location: Houston, TX 77002
Duration: 8 months (possible extension)
Pay Rate: $36.23–$39.85/hour (W2)
Schedule: Standard business hours (Hybrid – Monday to Thursday)
Job Summary
The Proposal Writer is part of the Proposal Services team and is responsible for developing high-quality, persuasive business proposals. This role combines technical writing with strategic messaging, supporting responses to customer solicitations while collaborating with cross-functional teams. The ideal candidate will create compelling value propositions, manage proposal content, and ensure accuracy, compliance, and consistency across all submissions.
Key Responsibilities
- Review, analyze, and summarize solicitation requirements from sales, marketing, and other channels
- Lead cross-functional kickoff meetings to define response strategies
- Prepare responses for RFIs, RFPs, RFQs, ITBs, and other business proposals
- Develop presentations for prospective and existing customers
- Collaborate with internal teams (Sales, Technical, Operations, Marketing, Legal, etc.) to gather proposal content
- Maintain and expand the proposal content library and templates
- Research, fact-check, and ensure alignment with publicly available company information
- Consolidate and edit content from multiple contributors into cohesive proposals
- Proofread and perform quality checks to ensure error-free deliverables
- Create graphics, diagrams, and visual elements aligned with brand guidelines
- Ensure compliance with all solicitation requirements and submission deadlines
- Manage multiple proposal requests, timelines, and priorities
- Translate technical and commercial inputs into clear, persuasive messaging
- Handle administrative tasks such as portal submissions, approvals, and documentation
- Continuously improve proposal templates and processes based on feedback and best practices
- Align proposal processes with industry standards (APMP)
- Obtain or maintain APMP Foundation Certification (if not already certified)
Required Qualifications
- Bachelor’s degree in English, Journalism, Communications, or related field
- Minimum 4+ years of professional writing experience
- Strong written and verbal communication skills
- Proven project management skills and ability to meet tight deadlines
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, SharePoint)
- Experience using AI writing tools (e.g., ChatGPT, Copilot) with strong editing judgment
Preferred Qualifications
- Experience responding to government (federal/state) solicitations
- Knowledge of North American gas and power markets
- Familiarity with proposal tools like Responsive, Loopio, or Qvidian
- APMP Foundation Certification
Skills and Competencies
- Excellent attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Strong collaboration skills across cross-functional teams
- Problem-solving mindset with a proactive attitude
Working Conditions
- Open office, hybrid environment
- Occasional overtime based on project needs
- Up to 5% travel for internal meetings
