Associate Operations Specialist

Description

Overview

To support our growth, we are seeking candidates with an interest in utility energy efficiency programs and knowledge of energy-efficient technologies associated with commercial building systems.As an Associate Operations Specialist, you willbe responsible foridentifyingopportunities for process improvements, sharing best practices, collaborating with cross-functional teams, and conducting thorough analyses of program operations.This position provides administrative and invoicing support. The role supports monthly invoicing activities, including report reconciliation, documentation tracking, and data entry into invoicing systems.

This is a remoterole,but candidate must be based in the Pacific Standard time zone.

Key Responsibilities:

• Work as part of the energy efficiency team ensuring that the evaluation, implementation, and verification of utility-sponsored energy efficiency projects are successfully executed.

• Collaborate with IT, Reporting, Marketing, and Customer Care teams.

• Conduct analyses toidentifytrends, issues, and opportunities for improvement.

• Assistwith processing incoming project applications.

• Review project application forms and submittals to ensure compliance with program policies and procedures.

• Coordination with program staff, billing specialists, andprojectleads to support monthly invoicing timelines

• Support basic quality control checks to ensure invoices are complete,accurate, and submitted on time

• Assistwith documentation updates and process improvements related to invoicing and program administration

Basic Qualifications:

• Bachelor’s degree in a relevant field orAssociatesdegree with 2+ years of work experience.

Preferred Qualifications:

• Strong time management, communication, and organization skills.

• Must be experienced in Microsoft Office Suite (Excel, Outlook, PowerPoint), withdemonstratedexperience in Excel.

• Outstanding analytical, writing, and communication skills.

• Willingness to learn invoicing systems, charge codes, and compliance requirements

• Preferred skills:

• Knowledge of the utility market (specifically energy efficiency, demand response, and distributed energy resource programs and markets).

• Experience with Power BI (or similar data visualization tool).

• Experience with advanced Microsoft data software such as SharePoint Lists and Power Automate.

Preferred Skills:

• Energy Program Operations:Understanding ofutility-sponsored energy efficiency programs and commercial building technologies.

• Process & Compliance Review: Skilled in reviewing project applications and ensuring adherence to program policies and procedures.

• Cross-Functional Collaboration: Experience working with IT, Reporting, Marketing, and Customer Care teams to support program delivery.

• Analytical Thinking: Ability toidentifytrends and opportunities for improvement through data analysis.Ability to follow established processes and meet recurring monthly deadlines

• Customer & Contractor Support: Capable of handling inquiries and coordinating follow-ups for inspections and surveys.

• Technical Proficiency: Strong skills in Microsoft Excel and Office Suite; familiarity with Power BI, SharePoint Lists, and Power Automate.

Working at ICF

ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

We can only solve the world's toughest challenges by building a workplace that allows everyone to thrive. We are an equal opportunity employer.Together, our employees are empowered to share theirexpertiseand collaborate with others to achieve personal and professional goals. For more information, please read our EEOpolicy.

We will consider for employment qualified applicants with arrest and conviction records.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals withsincerely heldreligious beliefs, in all phases of the application and employment process. To requestan accommodation,please email Candidateaccommodation@icf.com and we will be happy toassist. All information you provide will be kept confidential and will be used only to the extentrequiredto provide needed reasonable accommodations.

Read more about workplace discrimination rightsor our benefit offerings which are included in the Transparency in (Benefits) CoverageAct.

Candidate AI Usage Policy

At ICF, we are committed to ensuring a fair interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate orassistwith responses during interviews (whether in-person or virtual) is notpermitted. This policy is in place tomaintainthe integrity and authenticity of the interview process.

However, we understand that some candidates may require accommodationthat involves the use of AI. Ifsuch anaccommodation is needed, candidates are instructed to contact us in advance at candidateaccommodation@icf.com. Weare dedicated to providingthe necessary support to ensure that all candidates have an equal opportunity to succeed.

Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position.

The pay range for this position based on full-time employment is:

$55,400.00 - $94,180.00

Arizona Remote Office (AZ99)