Assitant Project Manager

Hiring for an Assistant Project Manager in East Lyme!

Job Description

We are seeking a dedicated Assistant Project Manager to join our team and assist in the coordination and management of mechanical projects, including HVAC, plumbing, and piping. This role involves supporting project planning and execution, documentation, field support, financial management, and client communication.

Responsibilities

• Assist Project Managers in planning and managing mechanical project scopes.
• Track project schedules, manpower forecasts, and material deliveries.
• Coordinate with subcontractors, vendors, and internal teams to ensure smooth workflow.
• Support procurement of equipment, materials, and long-lead items.
• Prepare and process RFIs, submittals, change orders, meeting minutes, and other project documents.
• Maintain organized project files and logs using company systems such as Procore and BIM/VDC coordination tools.
• Update cost reports, labor tracking, and progress logs.
• Assist with jobsite walks and coordination meetings to understand field progress and challenges.
• Work with the Superintendent and foremen to ensure mechanical installations follow drawings, specifications, and quality standards.
• Help coordinate inspections, testing, and QA/QC documentation.
• Support project budgeting, cost controls, and forecasting.
• Review vendor invoices, track purchase orders, and assist with monthly billing packages.
• Monitor material costs, equipment rentals, and labor budgets.
• Participate in OAC meetings and internal coordination meetings.
• Communicate updates, schedule impacts, and required actions with the PM and project stakeholders.
• Build strong relationships with clients, vendors, and field personnel, reflecting integrity and professionalism.

Essential Skills

• Proficiency in Microsoft Office and familiarity with the RFI, submittal, and change order processes.
• Bachelor's Degree in Construction Management or Business.
• 1-2 years of experience (including co-op and internship experience).
• Strong communication skills and initiative.
• Experience in construction management, mechanical systems, and project coordination.

Additional Skills & Qualifications

• Background in mechanical contracting is preferred.

Work Environment

This position is based onsite in East Lyme, CT, supporting Pfizer projects, with occasional onsite visits as needed. The role is office-based but involves collaboration with field teams. Our work culture is family-owned, emphasizing employee care, advancement, and training. We value driven individuals who fit well into our supportive and professional environment.

This is a Permanent position based out of East Lyme, CT.

The pay range for this position is $55000.00 - $65000.00/yr.

Generous health planFlexible Spending AccountsLife insuranceDisability income benefits (short‑term/long‑term disability)401(k) savings plan + profit sharing

This is a fully onsite position in East Lyme,CT.

This position is anticipated to close on Apr 24, 2026.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

Actalent is an equal opportunity employer.

About Actalent

Actalent is a global leader in engineering and sciences services. For more than 40 years, we’ve helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC—with four delivery centers in India led by 1,000+ extraordinary employees who connect their passion with purpose every day.

Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.