Join Our Expanding Team – Property Management Coordinator / Assistant Property Manager
Full-Time | 35–40 Hours Per Week | Monday–Friday
Senior Role Requires California Real Estate License
Broadpoint Properties is a growing real estate brokerage and property management company serving North San Diego County. We have been in business for nearly two decades and are excited to continue expanding our property management team.
We are seeking a highly organized, dependable, and service-oriented professional who enjoys solving problems, communicating with people, and helping keep properties operating smoothly.
Because we are expanding, we are open to candidates with a range of experience levels. Someone with substantial property management experience may step directly into a more senior role with broader authority and responsibilities. Candidates earlier in their careers may begin with a more focused set of duties and grow into additional responsibilities over time.
A California real estate license is not required for entry into this role. However, it may is required for candidates seeking a higher-level position with expanded authority and responsibilities, including—but not limited to—contracting with new clients and preparing legal or contractual documents.
This position is an in-office position 35–40 hours per week, Monday–Friday, and includes participation in a team on-call rotation for after-hours maintenance emergencies, which includes additional compensation.
Responsibilities
Property management requires strong organization, sound judgment, and the ability to balance multiple priorities. Depending on experience and qualifications, responsibilities may include some or all of the following:
Tenant Communication & Operations
- Respond to tenant inquiries via phone, email, and online portals
- Coordinate maintenance requests and provide updates on repair timelines
- Assist with move-in and move-out coordination
- Communicate professionally and calmly when addressing tenant concerns
Maintenance Coordination
- Evaluate maintenance requests and determine the appropriate course of action
- Dispatch vendors and coordinate repair appointments
- Obtain repair estimates and oversee work progress
- Help ensure repairs are handled efficiently and cost-effectively
- Participate in after-hours on-call rotation for emergency maintenance issues
Candidates should have strong familiarity with common residential maintenance issues (plumbing, HVAC, appliances, electrical, etc.) and the ability to evaluate problems, communicate effectively with vendors, and coordinate practical solutions.
Property Owner Communication
- Provide updates to property owners regarding property conditions, maintenance matters, and tenant concerns
- Coordinate repairs, quotes, and property improvements
- Help ensure owner requests and concerns are addressed promptly
Leasing & Vacancy Support
- Coordinate property showings with prospective tenants
- Respond to rental inquiries and manage listing activity
- Assist with rental applications and screening documentation
- Prepare lease documents and related paperwork
Lease, Notice, and Agreement Preparation
- Draft and coordinate residential lease agreements and related addenda
- Prepare and issue tenant notices in compliance with lease provisions and applicable regulations
- Assist with the preparation and coordination of property management agreements with new clients
- Maintain organized records of executed leases, notices, and management agreements
- Ensure documentation is properly completed and stored within company systems
Candidates should be comfortable working with legal-style documents, templates, and detailed written communications with strong attention to accuracy.
Inspections
- Assist with scheduling and conducting property inspections
- Document property condition through reports and photographs
- Help ensure properties are maintained to company standards
Property Management Accounting
- Assist with property management accounting functions such as invoices, work order billing, and expense tracking
- Coordinate vendor invoices and documentation
- Help maintain accurate financial records within property management software
- Assist with tracking expenses, work orders, and property-related financial documentation
Business Development and Growth
- Assist with marketing initiatives for the property management division
- Help identify opportunities to bring new property owners under management
- Participate in outreach, networking, and relationship-building activities
- Contribute ideas that help grow and strengthen the company’s property management portfolio
Portfolio Oversight and Operational Support
- Assist with coordinating multiple properties within the company’s management portfolio
- Help monitor operational performance, maintenance trends, and tenant issues across properties
- Support long-term property planning and operational improvements where appropriate
Administrative and Operations Support
- Maintain organized property files and documentation
- Update information in property management systems
- Assist with notices, documentation, and compliance-related tasks
- Support the property management team with daily operational needs
What We Are Looking For
This role is best suited for someone who:
- Is highly organized and detail-oriented
- Communicates professionally with tenants, owners, and vendors
- Can prioritize multiple tasks and stay calm under pressure
- Takes initiative and follows through on responsibilities
- Is comfortable working in a fast-paced property management environment
Because this position involves frequent written communication with tenants, owners, and vendors, excellent writing, spelling, and professional email communication skills are essential. If writing clearly and accurately is a challenge, this position will not be a good fit.
Additionally, strong computer and technology skills are required. Candidates must be comfortable working with online platforms, property management software, digital communication tools such as Slack, and GSuite throughout the workday.
As part of the hiring process, candidates will complete a brief evaluation to demonstrate writing ability, attention to detail, and general computer proficiency.
Qualifications
- Prior experience in property management or residential operations (2+ years)
- Knowledge of residential maintenance systems and vendor coordination
- Familiarity with property management accounting platforms
- Spanish language skills are a plus
- A reliable automobile is required
- California Real Estate License (for candidates seeking a higher-level role)
Schedule & Compensation
- Full-time position (35–40 hours per week)
- Monday–Friday schedule
- Participation in after-hours/weekends on-call rotation for maintenance emergencies
- Compensation and responsibilities will be structured based on experience and qualifications but can range anywhere from $40-60K plus bonuses and additional compensation for on call after hours support
Why Join Broadpoint Properties?
- Join the largest independent brokerage in North San Diego County
- Work with a growing property management portfolio and an established client base
- Be part of a fun, collaborative, and supportive team culture
- Gain exposure to every aspect of property management operations
- Opportunities for professional growth and increased responsibility
- Work in an environment where initiative, problem-solving, and professionalism are valued
At Broadpoint, we take our work seriously, but we also believe that a positive and supportive company culture makes a huge difference. Our team works hard, helps each other, and takes pride in the service we provide to our clients and tenants.
If you enjoy staying organized, solving problems, and helping properties and people succeed, we would love to hear from you. When applying, please include a cover letter describing your experience with property management systems, maintenance coordination, or tenant communication.
