Assistant Property Manager (Commercial Office Portfolio)
Location: NYC
Salary Range: $110,000 – $115,000
Position Overview
A leading real estate organization is seeking an Assistant Property Manager to support the management of a commercial office portfolio. This role partners closely with the Property Manager to ensure best-in-class building operations, tenant satisfaction, and financial performance across assets.
We're looking for someone with strong commercial office experience (retail exposure is acceptable only if combined with office experience) and a proactive, detail-oriented approach to operations, tenant relations, and financial tracking.
Key Responsibilities
- Support day-to-day operations of commercial office properties, ensuring a clean, safe, and professional environment for tenants and visitors
- Prepare and distribute monthly property reports outlining operational activity and associated costs to ownership and senior leadership
- Assist in the development, tracking, and reporting of annual operating, maintenance, and capital budgets
- Administer vendor and facilities contracts, ensuring service quality and compliance
- Review and manage documentation related to tenant construction projects, including certificates, drawings, and applications
- Maintain thorough knowledge of lease agreements, with emphasis on clauses impacting operations and revenue
- Coordinate and conduct tenant move-ins and move-outs, ensuring lease compliance and accurate occupancy reporting
- Maintain and update tenant records and billing information within property management systems
- Communicate with tenants regarding building updates, maintenance work, and emergencies
- Coordinate maintenance and repair work, ensuring timely follow-up and resolution of tenant requests
- Track and manage costs related to tenant billable services (above standard lease requirements)
- Review, code, and process vendor invoices
- Conduct regular property inspections, identifying and addressing operational or maintenance deficiencies
- Support life safety system testing, fire drills, and emergency preparedness initiatives
- Maintain compliance documentation for Fire Safety, OSHA, HAZCOM, and building codes
- Serve as a backup to the Property Manager and assist with special projects as needed
Required Qualifications
- Bachelor’s Degree REQUIRED (Business, Engineering, Real Estate, or related field preferred)
- Minimum 5+ years of commercial property management experience (office assets required; limited retail exposure acceptable)
- Strong understanding of building operations, budgeting, and lease administration
- Demonstrated ability to manage tenant relationships and resolve issues professionally
- Proficiency in Microsoft Office Suite and property management systems
- Ability to analyze financial data, reports, and operational metrics
- Experience working with vendors, contracts, and building systems
- Strong organizational skills with the ability to prioritize and work independently
