Assistant Project Manager

Summary of Duties:

The Assistant Project Manager Reports directly to the Project Managers and provides assistance to the Project Team. The Assist PM is responsible for the job duties listed below. The Assistant PM shall conduct business in a professional manner, strive for team excellence, and emphasize Faulconer’s Core Values at all times.

Essential Functions: The Assist PM’s duties include but are not limited to the following:

• Contact, communicate & coordinate with Subcontractors
• Develop Subcontracts, including cost, production tracking, entry and change management in Viewpoint
• Project Purchase Order development, tracking, entry and change management in Viewpoint
• Code project invoices
• Add Cost Codes into Viewpoint / Heavy Job as needed
• Assist in resource (Manpower/Equip.) planning and crew development on projects
• Upload latest plans and specifications into Procore as requested by Project Management
• Primavera 6 Scheduling Assistance – data entry, development and updating
• Subcontractor Pay Applications including reviews for compliance, and obtaining approval. You must also obtain lien waivers from the subcontractors
• Submittal Development and overall management through project completion
• Onsite Field Staff Training (iAuditor, Heayjob, Procore, etc.)
• Coordinate and set up reservations as requested (hotel, meetings, etc.)
• Miss Utility setup and tracking
• Assist Project Management in overall project cost tracking and learning how to complete Cost to Completes on a project-specific basis

Competencies

• Time Management
• Project Management
• Initiative
• Technical Capacity

Supervisory Responsibility

This position has no supervisory responsibility.

Work Environment

This job operates in both an office environment and on work/job sites. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Will be exposed to various weather conditions, working around moving machinery/equipment, excessive noise and dust/dirt on job sites. Will be required to wear Personal Protective Equipment such as protective eyewear, safety vests, hard hats and appropriate footwear.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. Some filing is required; this would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. The employee must frequently lift and move up to 10 pounds and occasionally lift and move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Employee is required to have steady mobility in/on/around work sites that may include uneven terrain.

Position Type / Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m., 40 hours per week. Occasional overtime may be required. Due to the nature of the job, the employee may be available on-call early/late hours to deal with delays, bad weather and/or emergencies at the job site.

Travel

• Jobsite visits on a regular basis
• Some onsite crew/staff training or technical assistance

Preferred Education and Experience

• High School Diploma or Equivalent
• 1-2 years working in a construction environment

Additional Eligibility Qualifications

• Familiarity with construction processes
• Excellent verbal, written and interpersonal communication skills
• Can conform to shifting priorities, demands and timelines through analytical and problem-solving capabilities
• Must be able to learn, understand, and apply new technologies (Heavyjob, Viewpoint, Procore, iAuditor, etc.)
• Ability to effectively prioritize and execute tasks quickly and accurately
• Proficient with the Microsoft Office Suite
• Detail-oriented and organized

Work Authorization / Security Clearance

• Employee must be eligible to work in the United States.
• Drug screen is required after an offer is accepted and continued employment is based on initial drug screen and any future/random drug screens administered.
• A background check will be required.
• A confidentiality agreement may be required.
• Driving records may be required.
• Further clearance may be required by clients (i.e. government or military site access).