Assistant, Executive Administrative III, President's Office

• Hours of Work: Monday - Friday 8:00 AM - 5:00 PM.
• Screening will begin ASAP and continue until the position is filled.
• Start date to be determined, but as soon as practicable after the hiring/interview process.

Salary and Benefits: This is a full-time, benefited Professional 4 level position. Starting salary range: $62,822.00 - $71,016.00/annually, depending upon experience.

• Educational Benefits for the employees and dependents
• Tuition Reimbursement
• 15 – 18 Paid Holiday/Closure Days
• Three Paid Personal Days
• Healthcare/Dental/Vision/Life Insurance
• Generous Retirement Benefits - 14.62% Employer Paid/4% Employee Paid
• Paid Vacation and Sick Leave
• Onsite Childcare Center
• Professional Development Opportunities

JOB SUMMARY:

The Executive Assistant to the President provides administrative support services to the President and serves as the Secretary to LCCC’s Board of Trustees. This position facilitates and enhances the effective operations of the office, while also professionally representing the College in this high-profile administrative unit. This position serves as secondary reception for the President’s Office for visitors, phone calls, and correspondence, manages office projects, as well as the distribution of incoming and outgoing correspondence, and creates official record of the Board of Trustees, College Council, President's Cabinet, and other meetings. The position works varying schedules to accommodate the needs of the President and Board of Trustees, as well as participating in and recording conversations that include highly important, and at times confidential, subject matter.

• Meeting Coordination and Documentation: Facilitate productive meetings for the President’s Cabinet and College Council, ensuring agendas are prepared, supporting documents included, and official minutes are accurately recorded and maintained.
  • Document and Communication Management: Deliver official documents, letters, and materials on behalf of the President’s Office to relevant recipients, including on- and off-campus locations.
  • Policy and Procedure Oversight: Maintain official college policies, procedures, and rules, supporting policy development and consultative feedback processes. Assist employees with policy formatting and track the progress of policy development steps. Format, upload, and update policies on the Policies and Procedures webpage.

• Webpage Management: Keep the President’s Office, Board of Trustees, College Council, Strategic Plan, and policy web pages up to date, ensuring accessible, accurate information.
• Budget Management: Oversee the President’s Office budget to maintain financial responsibility and support office expenditures. Ensure budget alignment with College goals by monitoring expenses and updating budget reports. Approve limited purchase orders up to $5,000 and track spending.
• Secondary Support Provision: Provide backup support for the SVP of Administration & Finance, the Facilities and Finance Committee, and the LCCC Building Authority as needed.
• Staff Supervision: Supervise part-time personnel in the President’s Office to maintain efficient operations. Direct work schedules, approve time entries, and oversee administrative assistant’s cost allocations.
  

• Point of Contact for the President: Act as the primary contact in the President’s absence, ensuring seamless communication with internal and external constituencies.
• Communication Support: Draft, edit, and distribute official communications on behalf of the President, maintaining professional representation.
• Special Projects Coordination: Conduct research, provide documentation, and collaborate with campus divisions on special projects as directed by the President or Board of Trustees.

• Board Meeting Coordination and Documentation: Ensure all Board of Trustees meetings and retreats are well-organized, with accurate records maintained. Prepare and distribute meeting agendas and packets for all Board sessions. Record, transcribe, and archive official Board proceedings and handle special assignments for trustees.
• Meeting Arrangements and Communications: Arrange meeting logistics, including room setup, media notifications, and handout preparation. Coordinate with campus departments for broadcast, catering, and media notices.
• Board Contact and Communication: Serve as the primary liaison for the Board of Trustees, handling correspondence, inquiries, and interactions with Board-affiliated groups. Manage relationships with affiliated organizations, such as the American Association of Community College Trustees and the Wyoming Association of Community College Trustees. Handle secretarial requests and tasks as directed by trustees.

• Reception and Intake Management: Provide a welcoming, professional environment for visitors and incoming communications to the President’s Office, prioritizing inquiries and directing issues to appropriate channels.
• Inquiry and Complaint Direction: Assess and direct calls or inquiries, scheduling follow-up as needed and maintaining accurate documentation of interactions.
• Confidentiality and Diplomacy: Interact diplomatically with high-level officials, senior administrators, and public stakeholders while maintaining strict confidentiality.

Other responsibilities may be assigned based on contemporary institutional needs.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge

• English Language Proficiency: Strong command of English grammar, spelling, editorial standards, and proofreading techniques.
• Office Technology and Software Applications: Advanced understanding of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Adobe products (Reader, Professional), and database management systems.
• Office Equipment and Tools: Familiarity with basic office equipment (e.g., computers, printers, copiers, etc.) and related software/applications, including Zoom, Teams, and other teleconferencing tools.
• Professional Meeting Protocols: Knowledge of public meeting protocols, including the structure and requirements for meeting minute transcription, especially for executive and governance bodies like the President’s Cabinet, Board Meetings, and College Council.

Skills

• Communication and Interpersonal Skills: Excellent verbal and written communication skills, including customer service and rapport-building. Strong editorial and proofreading skills, with the ability to write effectively and clearly.
• Organizational and Time Management Skills: Strong organizational skills, including multi-tasking, prioritizing tasks, and meeting deadlines in a fast-paced environment.
• Professional Discretion and Judgment: Skilled in maintaining confidentiality and exercising discretion; able to make sound decisions and demonstrate tact, reliability, and patience.
• Problem-Solving and Initiative: Ability to proactively identify tasks and take initiative in handling responsibilities, adaptable to changing priorities.
• Relationship Building and Team Collaboration: Effective at working collaboratively across complex organizational structures, fostering cooperation and a positive work environment.

• Professional Tone and Positive Attitude: Ability to maintain a calm, professional tone and convey a “can-do” attitude, even under pressure or tight timelines.
• Adaptability and Autonomy: Capacity to work independently, handling multiple projects and deadlines with flexibility and adaptability.
• Instruction Interpretation: Ability to understand and execute instructions delivered in oral, written, or diagrammatic formats (e.g., process flowcharts).
• Multi-Tasking in High-Pressure Situations: Ability to manage time-sensitive requests effectively, functioning efficiently in a multitasking environment with frequent interruptions.
• Professional Execution of Duties: Proven ability to carry out essential job functions, including establishing professional rapport, understanding needs, collecting information, and ensuring follow-through.
• Public Interaction and Inquiry Response: Ability to respond to inquiries from diverse constituencies, including faculty, staff, regulatory agencies, vendors, and the business community.
• Minute-Taking and Transcription: Advanced ability to accurately take, record, and transcribe meeting minutes for executive-level and public meetings.
• Flexibility with Travel and Hours: Willingness to travel and work additional hours as required.

PHYSICAL/MENTAL DEMANDS:

• There may be occurrences of interacting with employees and/or students, past employees and/or students, members of the general public, and others who express opinions, may exhibit strong emotions, which will require the employee to interact professionally, diplomatically, and appropriately in such situations
• While performing the essential duties of this position, an employee would frequently be required to move around the assigned work areas as well as within hallways, meeting rooms, and other parts of the campus facilities
• There may be multiple/daily instances of prolonged sitting, standing, and personal computer use, which would include keyboard and/or mouse usage as well as viewing a computer monitor
• An employee must frequently lift and/or move up to 20 pounds.
• Specific vision abilities required by this position include close vision, distance vision, and ability to adjust focus
• The overall work environment requires the mental ability to shift focal point quickly due to interruptions; an employee must be able to mentally track multiple projects and tasking as well

NOTE: This position description is a general description; it is not intended as an employment contract, nor is it intended to describe all duties someone in this position may perform. All employees of the College are expected to perform other tasks as assigned by their respective supervisor/manager regardless of job title or routine job duties.

Minimum Qualifications:

• Associate's degree from an accredited institution in a related field; five or more years of direct experience in a similar position may be substituted for an earned degree.
• Two years of experience providing senior level administrative support.
• Valid Driver’s License and driving record that provides the ability to be insured by the College’s insurance provider.

*In lieu of the required degree, candidates with equivalent professional experience, industry certifications, or a combination of education and relevant work experience may be considered.

Preferred Qualifications:

• Bachelor’s degree from an accredited institution in a related field.
• Experience working in/with higher education, specifically community colleges.
• Four years of executive administrative support experience including advanced use/skills with Microsoft Office Suite applications; excellent proofreading/grammar/composition skills, recording (minutes) of official meetings, and accurate keyboarding skills.
• Excellent communication and interpersonal skills, strong organizational skills, and ability to do detailed work with accuracy is highly desirable.

If you are selected for the position, your appointment is contingent upon successful completion of a background check. LCCC reserves the right to end this employment agreement should the results of your background investigation not be successful.

LCCC DOES NOT SPONSOR H1B VISAS.

Equal Opportunity Employer

Laramie County Community College is an EEO/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to, and will not be discriminated against on the basis of, race, color, national origin, religion, sex, pregnancy, marital status, age, physical or mental disability, or covered veteran status.

The college has a designated person to monitor compliance and to answer any questions regarding the college's nondiscrimination policies. Please contact: Title IX, Title VI, and ADA Coordinator, Suite 205, Clay Pathfinder Building, 1400 E College Drive, Cheyenne, WY 82007, 307.778.1144,NDS@lccc.wy.edu. Contact information for the regional Office for Civil Rights is: Office for Civil Rights, Denver Office, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582, 303.844.5695,OCR.Denver@ed.gov. Updated 6/2025.

http://lccc.wy.edu/

http://www.lccc.wy.edu/about/humanresources

The mission of Laramie County Community College is to transform our students' lives through the power of inspired learning. Our over-arching goal is that our accomplishments as a community college will distinguish LCCC from others in the nation, in turn benefiting our communities and bringing pride to the Great State of Wyoming. Our core values include Passion, Authenticity, and the Desire to Make a Difference.