Assistant Director of Stewardship Communications

A humble college founded before Texas was a state, Baylor now stands as one of the premier institutions of higher education in the world. Baylor has continued to invest in research and doctoral education, both solidifying and elevating its unique status as a preeminent Christian research university. Baylor is among 187 R1 institutions, just 52 of which are private universities.

Since 2011, Baylor has been named as one of the nation’s “Great Colleges to Work For”. Great Colleges to Work For® is one of the country’s largest and most respected workplace recognition programs. Each year, Great Colleges recognizes the colleges and universities that get top employee ratings regarding workplace practices and policies across 10 areas. This recognition is based on faculty and staff responses to a related annual survey. The survey, conducted by ModernThink, is a way for colleges and universities to gain a deeper understanding of how their employees experience and view various aspects of the institution. This continued recognition further affirms Baylor as a rewarding place to build a career. 

What We are Looking For

The Assistant Director of Stewardship Communications supports Baylor University’s donor stewardship efforts by managing the donor acknowledgment process and executing standardized stewardship initiatives for designated donor groups. This role is responsible for ensuring timely, accurate, and thoughtful donor communications and stewardship messaging on behalf of university leadership and serves as a key operational partner to the Stewardship team. The position plays a central role in maintaining stewardship workflows and correspondence, while supporting stewardship activities that contribute to a consistent and meaningful donor experience.

A bachelor's degree and two years of relevant experience are required. Five years of relevant experience is preferred.

A hybrid work arrangement will be considered on a case-by-case basis.

Applicants must be authorized to work full-time in the United States.

What You Will Do

• Lead and manage the donor acknowledgment process by researching, drafting, coordinating, and executing timely and accurate acknowledgment letters and notecards on behalf of the University President and Vice President of Advancement
• Draft and customize acknowledgment communications to reflect donor intent, giving context, and stewardship standards
• Research donor history and prior stewardship activity to ensure acknowledgments are personalized, appropriate, and accurate
• Coordinate routing, approvals, signatures, and mailing to meet established stewardship timelines
• Monitor completion and status of acknowledgments, ensuring quality control, consistency of tone, and adherence to best practices
• Execute standardized stewardship initiatives for designated donor groups
• Ensure timely execution of stewardship elements such as letters, emails, small gifts, or other recognition activities in alignment with established stewardship plans
• Partner with members of the Stewardship team and Development Officers to support consistent and appropriate stewardship for these donor groups
• Assist in maintaining accurate records of stewardship activity related to assigned donor populations
• Coordinate with Advancement Communications on gift announcements and donor-facing messaging
• Ensure alignment between acknowledgment communications and broader stewardship strategy
• Provide writing, editing, and messaging support for stewardship-related communications across the division
• Assist with stewardship events and related activities as needed, which may include preparation, coordination, and on-site support
• Provide logistical and administrative support for stewardship initiatives tied to donor milestones, institutional events, and recognition activities
• Support other stewardship-related projects and activities as assigned
• Collaborate with stewardship, donor relations and communications teams to support a cohesive and donor-centered stewardship experience
• Maintain regular communication with members of the Stewardship team to ensure alignment, responsiveness, and continuity of coverage
• Contribute to a culture of professionalism, service, and teamwork in support of Baylor University’s mission
• Perform all other duties as assigned to support Baylor’s mission
• Ability to comply with University policies
• Maintain regular and punctual attendance

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family’s wellbeing and allows you to be a part of the life of a vibrant and active college campus.  To learn more, go to Baylor Benefits & Advantages.

Explore & Engage

Learn more about Baylor and our strategic vision, Baylor in Deeds.  Also, explore our great hometown of Waco and the many opportunities to engage locally.  If you are new to Central Texas, This is Waco!