The University of Tennessee Foundation, Inc (UTFI) invites applications and nominations to fill the position of Assistant Director of Project Management for the University of Tennessee, Knoxville. Reporting to the Director of Project Management, the Assistant Director of Project Management is responsible for the day-to-day execution of projects within Advancement’s Office of Communications and Donor Experience.
This intermediate level role will ensure that strategic communications and marketing initiatives—ranging from major fundraising campaigns to promotion of alumni and athletic engagement events—are planned, coordinated, and delivered on time and at a high standard of quality. Successful candidates will have a passion for clear communication and organized project planning and find reward in setting others up for success.
Job responsibilities include, but are not limited to:
Project Leadership & Execution: Lead weekly project team meetings, including agenda preparation, facilitation, and follow-up tasks and conversations. Use knowledge and understanding of communications specialties (writing, design, web, social, etc.) to coordinate across the team and increase project cohesion, ensure clarity of responsibilities, identify risks, and prevent missed deadlines. Regularly review project setup and oversee active project timelines and dependencies to maintain alignment across communications initiatives. Ensure team members and partners are clear on the scope of work and have the information and content necessary to execute. Partner with the Director to structure and document complex project launches, organize mid-project support meetings, and participate in post-project debriefs to capture insights and improve future performance.
Process Improvement & Systems Leadership: Model and support best practices in use of project management software (currently Teamwork), encouraging consistent adoption across the team and providing training on technical usage to staff members. Recommend and implement refinements to project workflows, documentation standards, and tracking systems based on execution insights.
Stakeholder Communication & Partner Engagement: Ensure internal and external partners receive timely, clear updates on project milestones, timelines, and deliverables using tools such as Jotform, Outlook, and Microsoft Teams. Surface patterns, opportunities, and concerns that inform strategic partner conversations led by the Director.