Otterbein University is seeking a dynamic and detail-oriented Coordinator of Annual Giving Program to support and advance initiatives that drive philanthropic engagement from alumni, parents, students, and friends of the university. This role is responsible for developing and implementing programs that increase unrestricted annual support, with a focus on student engagement, philanthropy education, and marketing and communications.
This position plays a key role in coordinating events, managing communications, and collaborating with internal and external stakeholders to execute project plans aligned with the strategic goals of the Division of Institutional Advancement. The Coordinator reports to the Director of Annual Giving and provides on-site support for events and activities, which may include evenings, weekends, and travel. This is a full-time, exempt position working 40 hours per week, 12 months per year.
Annual Giving Programming and Events
- Coordinate programs and events that increase philanthropy and engagement among alumni, parents, students, and friends of Otterbein.
- Co-manage the Student Engagement Officer (SEO) Program, including outreach efforts through phone, email, SMS, and video to engage constituents, solicit donations, and thank donors.
- Oversee strategy and day-to-day operations of the program, including vendor coordination, inventory, reporting, and data analysis.
- Recruit, hire, train, and manage 6–8 Student Engagement Officers.
- Co-advise the Alumni and Campus Engagement (ACE) student group to support campus philanthropic initiatives.
- Lead the Senior Class Gift initiative in collaboration with student representatives.
- Develop and implement philanthropy education sessions for students.
- Support annual giving strategies and segmented campaigns to increase donor participation and contributions.
- Collaborate with the Advancement team and Office of Events & Conferences to support events such as Homecoming & Family Weekend, reunions, and other signature programs.
- Assist with alumni volunteer engagement and communication efforts.
Marketing & Communications
- Develop and implement marketing and communications campaigns to strengthen engagement and philanthropy.
- Create segmented content for digital outreach including monthly e-newsletters, email campaigns, fiscal year-end appeals, and text messaging.
- Ensure adherence to University brand standards in all communications.
- Utilize the division’s communication calendar to coordinate outreach efforts.
- Create and manage event registration and giving pages using campus software.
- Maintain web content in collaboration with the Director.
- Support content development for publications including Towers magazine.
- Maintain proficiency with the Advancement constituent management database.
Miscellaneous Duties
- Assist with weekly operations of the Lifelong Learning Community, as needed.
- Maintain accurate contact reports, metrics, and constituent data within the database.
- Represent the Advancement team at meetings, events, and professional organizations such as ICAA.
- Participate in University governance committees and Staff Assembly activities.
- Perform other duties as assigned.
To perform this role successfully, candidates must be able to execute essential duties effectively. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Education & Experience
- Bachelor’s degree from an accredited university required.
- One year of fundraising experience (student or professional) preferred.
- Demonstrated experience leading a team or group preferred.
- Experience with GiveCampus is a plus.
Core Competencies
- Enthusiasm for fundraising and higher education
- Strong communication skills with the ability to engage diverse audiences
- Excellent organizational skills and attention to detail
- Self-motivated with ability to develop strategies to achieve goals
- Ability to engage constituents via multiple communication channels
- Commitment to compliance with laws, policies, and university values
- Proficiency in Microsoft Office and ability to learn new systems
Additional Skills
- Professional written and verbal communication skills
- General math competency
PHYSICAL DEMANDS
- Ability to travel on and off campus
- Availability for occasional evening and weekend work
- Ability to work on a computer for extended periods
- Ability to maintain regular and predictable attendance
WORK ENVIRONMENT
Work is primarily performed in an office setting, with some variability depending on off-campus events and activities.
Otterbein offers a comprehensive benefits package including:
- Tuition benefit to employee, spouse or domestic partner and dependents
- Accrue 4 weeks of paid vacation
- 10 days paid sick time
- 12 paid holidays plus bonus days
- Medical, dental and vision insurance to you, dependents or domestic partner
- Life Insurance
- Defined contribution retirement plan
- and much more
This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind of level of difficulty.Otterbein University’s achievement of academic excellence depends on its commitment to inclusion and belonging. We welcome applications from
all qualified candidates. Otterbein University is an EEO Employer.
