Admissions Manager

St. Timothy's School | Stevenson, MD

Admissions Office Manager Opportunity Statement

How to Apply

St. Timothy’s School has engaged DovetailED to lead this search. Interested candidates should email a cover letter (addressed to Leslie Pohlman, Assistant to the Head of School), a resume, and a list of at least three professional references consolidated as a single PDF document to Alison Moore, Senior Recruiter, at [email protected]. Please do not contact the school directly.

About the Position

The Office of Admission at St. Timothy’s School is seeking an office and database manager. The ideal candidate, who is the “first face” of the office, serves as the first point of contact for prospective families. The position is a mix of administrative and office support and requires collaboration with other school offices. The Admission Office Manager reports directly to the Director of Enrollment Management.

Responsibilities

• To meet and greet prospective students and their families.

• Organize Campus Visit and Tours.

• To screen and route phone calls to admissions officers and take messages as needed.

• To present the school’s application process to prospective students and parents, which includes systematic and efficient handling of applications, communications with candidates and their parents; scheduling interviews with candidates and their parents; securing necessary student credentials; and maintaining admission records.

• To maintain and manage the office calendar.

• To maintain, manage and oversee the admission database, including running statistical reports, queries, and entering inquiries and application data.

• To oversee Admission Office logistics including ordering admission and office supplies, and appropriate admissions marketing materials.

• To help coordinate special events such as Open House, Revisit Day, Entrance Exam, information nights and other admission events on and off campus.

• To help prepare admission officers to represent the school at various gatherings and conferences.

• Collect and process all financial aid applications and present completed information for review.

• To assist in office communications.

• To perform other duties as assigned by the Director of Enrollment Management.

• To support the school, its leadership and mission.

• To have the ability to work evenings and weekends as required.

Desired Skills and Qualifications

• BA degree
• Previous admission or high school teaching experience (preferred but not required)
• Proficiency in Microsoft Office (Excel, Word, PowerPoint), FileMaker Pro, Blackbaud, Veracross, or other admission databases
• Familiarity with the use of an iMac in an educational setting is a plus
• An ability to work with a range of constituents, including alumnae and families new to independent schools
• Strong organization, communication and interpersonal skills
• The ability to be self-directed, analytical, and detail-oriented as well as able to prioritize a variety of obligations and deadlines.
• International travel, work experience or the experience of working with international students or families is also strongly preferred
• Key personal attributes: positive spirit, optimism, and a ‘can-do’ attitude

How to Apply

St. Timothy’s School has engaged DovetailED to lead this search. Interested candidates should email a cover letter (addressed to Leslie Pohlman, Assistant to the Head of School), a resume, and a list of at least three professional references consolidated as a single PDF document to Alison Moore, Senior Recruiter, at [email protected]. Please do not contact the school directly.